Administrative Specialist

Veterans Health Administration; Philadelphia (Philadelphia County); Híbrido; USD 68.000 - 88.000; Jornada completa

Ventajas ofrecidas por este puesto de trabajo

Telework eligibility

Descripción de la vacante

Veterans Health Administration in Philadelphia seeks an Administrative Specialist to manage procurement and contracts for Surgical Services, including Operating Room, Outpatient Clinics, and related offices.

You will coordinate with service line managers, prepare procurement packages, monitor invoices and risk controls, and ensure policy compliance. Telework may be authorized; typical government hours apply.

Formación

• Transcript must be submitted with your application if you are basing all or part of your qualifications on education.
• For foreign education, you must send a Certificate of Foreign Equivalency with your transcript to receive credit.

Responsabilidades

• Manages the procurement and associated contracts for the service line.
• Coordinates with service line supervisors and program managers to gather information for procurement/contract documents.
• Tracks budget and contract documents; ensures timely IPPS invoice certification.
• Monitors risk management strategies to address gaps or lapses and prepares procurement packages for submission.

Conocimientos

Procurement management

Contract management

Budget tracking

Policy compliance

Educación

Bachelor's degree

Foreign education equivalency assessment

Descripción del empleo

• Department: Department of Veterans Affairs

This position is organizationally located in the Surgical Services Section of the CMC VAMC. The incumbent reports to the Supervisory Program Analyst or designee. The incumbent is responsible for administrative, logistics, and procurement functions for the Surgical Services which includes but is not limited to the Operating Room, Outpatient Clinics, CBOC's, and Surgical Business Office.

Key Responsibilities

The incumbent manages the procurement and associated contracts for the service line.Major duties include, but are not limited to: Manages the the procurement and associated contracts for the service lines Coordinates with the service line supervisors and program managers to gather all required information necessary for preparation of procurement/contract documents Tracks budget and contract documents Ensures timely certification of IPPS invoices Maintains or assists in maintaining all service and equipment contract procurements above the current micro-purchase threshold as stipulated in Federal Acquisition Regulations.

Analyze existing contract vehicles Coordinates with the Business Manager to implement policies, procedures and necessary controls to ensure an effective procurement process. Responsible for preparing or assisting in the preparation of procurement packages to include all necessary paperwork. Prepares complete procurement packages for submission Monitors risk management strategies to address areas of concern or potential gaps/lapses.

Controls contractual, financial, and technical aspects of procurement/contract through all phases of the process. Works with the Contracting Officer to resolve protests, claims, and Contractor performance issues Provides written guidance on evaluation standards for solicitations and technical evaluation committees Performs other related duties as assigned. Work Schedule: Monday- Friday, 7:30am- 4:00pm Telework: This position may be authorized for telework.

Telework eligibility will be discussed during the interview process. Virtual: This is not a virtual position. Position Description/PD#: Administrative Specialist/PD025280 Relocation/Recruitment Incentives: Not Authorized Critical Skills Incentive (CSI): Not Approved Permanent Change of Station (PCS): Not Authorized

Requirements & Education

A transcript must be submitted with your application if you are basing all or part of your qualifications on education. Note: Only education or degrees recognized by the U.S. Department of Education from accredited colleges, universities, schools, or institutions may be used to qualify for Federal employment. You can verify your education here: http://ope.ed.gov/accreditation/.

If you are using foreign education to meet qualification requirements, you must send a Certificate of Foreign Equivalency with your transcript in order to receive credit for that education. For further information, visit: https://sites.ed.gov/international/recognition-of-foreign-qualifications/.

Which agency is hiring for this position?

This position is with Veterans Health Administration, Department of Veterans Affairs.

What is the salary for this position?

The posted pay range is $68013 – $88421/yr.

What security clearance is required?

This position requires a Other security clearance.

What is the application deadline?

Applications close on 2026-10-22.

Who is eligible to apply?

This position is open under the 'Fed Internal Search' hiring path.

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Source: USAJOBS.gov — U.S. Federal Government · Retrieved 2026-10-16 · Not affiliated with or endorsed by OPM or USAJOBS.gov