Administrative Office Specialist, WSCE Programs

Hagerstown Community College

Hagerstown (MD)

On-site

USD 38,000 - 46,000

Full time

6 days ago

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Job summary

Hagerstown Community College seeks an Administrative Office Associate I to support Workforce Solutions and Continuing Education across multiple programs, including Allied Health, Business and Certification, College for Kids and Trades. The role involves coordinating schedules, managing records, and assisting instructors.

Requirements: High School Diploma, associate degree preferred, and at least two years in an administrative office setting.

Qualifications

High School Diploma required; associate degree preferred.
Minimum of 2 years experience in an administrative office setting.

Responsibilities

Provides administrative support to WSCE programs and office duties.
Answers public inquiries about program areas.
Assists with course scheduling accuracy (dates, times, locations).
Identifies course completers in the Datatel system with instructors/directors.
Handles assigned duties per established procedures for area programming.
Supports recruitment and onboarding of instructors.
Oversees open enrollment and contract training courses (schedules, rosters, books).
Generates reports from Datatel and Informer; analyzes data in Excel.
Submits documentation to regulatory agencies.
Assists with planning for events, training, seminars, and conferences.
Manages general office tasks (supplies, PO processing, mail).