Administrative Office Specialist

Seamen's Society for Children and Families; New York (NY); On-site; USD 45,000 - 48,000; Full time

Benefits offered by this job

Training programs

Generous paid time off

Medical, dental, and vision insurance

403(b) retirement plan

Commuter benefit program

Employee assistance program

Job summary

The Office Associate at Seamen’s Society for Children and Families provides general administrative, clerical, and office operations support to the Administrative Services Department and other agency departments. This role assists with office supplies, purchasing documentation, mail distribution, meetings, travel, agency events, and routine administrative functions to keep operations running smoothly.

Candidates should have strong organizational and communication skills, the ability to manage

Qualifications

• Associate degree required; bachelor’s degree preferred.
• 1+ year in administrative, clerical, or related role.
• Experience with office procurement, inventory, and accounts payable support preferred.
• Ability to lift up to 20 pounds; travel between Staten Island and Brooklyn.

Responsibilities

• Order approved agency office supplies and maintain an organized supply room.
• Inventory and replenish printer ink, coordinate supplier service.
• Prepare basic office supply packages for new hires and current staff.
• Assist with purchase orders, supporting documentation, and records.
• Track open orders, deliveries, receipts, and purchasing documentation.
• Match receipts to charges and assist finance with monthly billing.
• Coordinate hotel and travel arrangements for agency staff.
• Organize mail distribution and ensure delivery to Brooklyn.
• Maintain postage, reserve meeting rooms, and arrange IT support as needed.
• Assist with special projects and agency announcements.

Skills

Organizational skills

Time management

Verbal and written communication

Team collaboration

Education

Associate degree

Bachelor's degree preferred

Tools

Microsoft Office

Outlook

Excel

MS Teams

Job description

The Office Associate at Seamen’s Society for Children and Families provides general administrative, clerical, and office operations support to the Administrative Services Department and other agency departments. This role assists with office supplies, purchasing documentation, mail distribution, meetings, travel, agency events, and routine administrative functions to keep operations running smoothly.

Candidates should have strong organizational and communication skills, the ability to manage