Administrative Assistant II - Human Resources

Port of Huntsville; Huntsville (AL); On-site; USD 53,000 - 79,000; Full time

Benefits offered by this job

Health insurance

Health Reimbursement Account

State retirement

Long-Term Disability (Employer Paid)

Educational assistance

Employer Paid Life Insurance

Job summary

The Huntsville-Madison County Airport Authority is seeking an Administrative Assistant II - Human Resources to provide essential administrative support to the HR Manager and team. The role handles personnel records, HR programs, and onboarding activities, ensuring data accuracy and compliance.

The ideal candidate will know HR principles, HRIS, and MS Office, with strong written communication and the ability to manage confidential information and multiple tasks efficiently.

Qualifications

• Knowledge of HR principles, recruitment, onboarding, benefits, leave management, workers' compensation, and compliance.
• Proficiency with HRIS and Microsoft Office.
• Ability to maintain confidential employee data with integrity.
• Strong business writing and documentation skills.

Responsibilities

• Provide administrative support to the HR Manager and HR department.
• Assist with recruitment, onboarding, and HR programs.
• Maintain personnel records and confidential employee data.
• Prepare reports, correspondence, and HR communications; minutes as needed.
• Assist the Executive Assistant with overall office operations.

Skills

HRIS software

Microsoft Office

Records management

Business writing

Customer service

Confidentiality

Office organization

Education

High school diploma or GED

Associate's degree in business administration (preferred)

Tools

HRIS software

Records management software

Job description

Salary Range ($52,578 - $78,867)

The Huntsville-Madison County Airport Authority is accepting applications for the position of Administrative Assistant II - Human Resources. A successful applicant would provide administrative support to the Human Resources Manager and performs a variety of administrative and technical human resources functions in support of the Human Resources Department. Assists the Human Resources Manager with the administration of HR programs and Airport initiatives, maintains personnel records and confidential employee information, and ensures the accuracy and integrity of employee data. Supports recruitment and onboarding activities, prepares reports and correspondence, and assists the Human Resources Manager with the implementation and communication of personnel policies and procedures. Assists the Executive Assistant as needed with respect to the overall operation of the administrative office and the central administration support functions of the Airport Authority.

Applicant should have a knowledge of:

• Modern office practices, procedures, and administrative support techniques.
• Human resources principles, practices, and procedures related to recruitment, onboarding, personnel records, benefits administration, leave management, workers' compensation, and HR compliance.
• Human Resources Information Systems (HRIS), electronic records management, and Microsoft Office applications, including Word, Excel, Outlook, and PowerPoint.
• Records management practices and the proper handling of confidential and sensitive information.
• Business writing, grammar, spelling, punctuation, and formatting standards for professional correspondence and reports.
• Customer service principles and practices.
• Office organization, filing systems, and records retention practices.

Applicant should have skill in:

• Microsoft Office applications, particularly advanced Word, Excel, Outlook, and PowerPoint.
• Maintaining accurate records, files, and databases.
• Preparing reports, spreadsheets, correspondence, presentations, and other business documents.
• Organizing work, prioritizing assignments, and managing multiple deadlines.
• Performing detailed data entry with a high degree of accuracy.
• Preparing, proofreading, and formatting correspondence, reports, meeting minutes, and other operational and legal documents.

Applicant should have ability to:

• Maintain strict confidentiality and exercise sound judgment when handling sensitive personnel information.
• Communicate effectively, both orally and in writing, with employees, applicants, management, and the public.
• Establish and maintain effective working relationships with employees, supervisors, vendors, and outside agencies.
• Interpret and apply policies, procedures, and administrative guidelines within the scope of assigned responsibilities.
• Compile, analyze, and summarize data and prepare accurate reports and recommendations.
• Organize and prioritize work assignments while meeting deadlines.
• Exercise discretion, tact, and professionalism in responding to inquiries and resolving routine personnel matters.
• Coordinate multiple projects and administrative activities simultaneously while maintaining attention to detail.
• Effectively utilize new software systems, technology, and Human Resources applications.
• Provide exceptional customer service while representing the Human Resources Department and Airport in a professional manner.

Applicant should have the following minimum qualifications:

High school diploma or GED. Three years of office and administrative experience is required. Experience performing HR administrative functions is preferred. Associate's degree in business administration is preferred.

Licenses or Certificates

Valid Driver's License

Necessary Special Requirements

• SIDA Badge
• May be required to work occasional evenings or weekends to support emergency operations, special events, or other Airport Authority business.
• Required to obtain and maintain a Notary Public commission within six (6) months of employment.

The Airport Authority's excellent benefits include: Local Government Health Insurance (BCBS), Health Reimbursement Account, State Retirement, 100% Employer Paid Long-Term Disability, Educational Assistance, and Employer Paid Life Insurance.