HR Administrative Specialist

The University of Alabama in Huntsville; Alabama; On-site; USD 45,000 - 48,000; Full time

Job summary

The University of Alabama in Huntsville seeks an HR Administrative Specialist to act as the primary administrative partner to the CHRO and HR leadership. You will handle calendars, email communications, and travel logistics while overseeing budgets, billing, and tuition assistance programs.

The role requires strong discretion, financial accuracy, and a proactive, order-driven approach to support a high-performing HR team and campus-wide events.

Qualifications

• Associate degree in HRM or Business Administration.
• Three years progressive admin experience, including 1 year in HR.
• Bachelor’s degree and HR certification preferred.

Responsibilities

• Administrative support for CHRO and HR leadership.
• Budget management, invoicing, and monthly reports.
• Process tuition assistance requests and reports.
• Prepare and analyze HR and personnel data reports.

Education

Associate's degree in HRM/Business Administration

Bachelor's degree in HRM/Business Administration

PHR or SHRM-CP certification

Financial acumen

Project & Event Management

Office productivity software

HR software knowledge (PageUp, Banner, Oracle)

Data gathering & reporting

Tools

PageUp

Banner

Oracle

Job description

Purpose of the Position

It’s an exciting time to join the Office of Human Resources at the University of Alabama in Huntsville. We are seeking a proactive HR Administrative Specialist to serve as the primary administrative partner to the CHRO and human resources leadership team.

In this role, you will go beyond traditional HR tasks to manage operational workflows, manage the department budget and billing, administer the employee tuition assistance program, and lead the organization and execution of major campus HR events.

The ideal candidate functions with a high degree of autonomy, financial accuracy, discretion, confidentiality, tact, and professionalism. Commitment to operational excellence and a continuous improvement mindset is a must.

Duties/Responsibilities

Administrative Support

• Manage the HR master calendar
• Provide administrative and operational support for the AVP
• Manage the AVP’s calendar; schedule meetings and appointments
• Respond to letters, calls, emails, or other incoming communications, as appropriate
• Work independently, under the general guidance of the AVP, with confidentiality, tact, discretion, and professionalism
• Coordinate travel arrangements and make reservations as requested

Budget Support

• Prepare purchase requisitions
• Reconcile HR PCard accounts payable
• Prepare invoices and process payments for all transactions related to Benefits and wellness
• Monitor HR budget accounts and prepare monthly budget reports
• Manage office supplies inventory and place orders as needed
• Review temporary billing invoices and ensure that departments are charged appropriately
• Prepare ad hoc and routine budget reports

Tuition Assistance

• Process requests for tuition assistance
• Prepare tuition assistance reports, as requested
• Maintain tuition assistance records
• Respond to employee inquiries regarding tuition assistance

General Personnel Data Analysis & Reporting

• Gather, reconcile, and report data for annual salary surveys
• Prepare routine and ad hoc reports for various human resources purposes

Minimum Requirements

Associate's degree in Human Resource Management, Business Administration, or a related field from an accredited college or university. Four (4) or more years of completed education and/or relevant experience may be considered to satisfy educational requirements.

Experience: Three (3) years of progressively responsible administrative experience, to include a minimum of 1 year of full-time experience in an exempt-level Human Resources role

Desired Qualifications

Bachelor's degree in Human Resource Management, Business Administration, or a related field from an accredited college or university. Certification in Human Resources (PHR or SHRM-CP)

Financial Acumen: Proven experience managing budgets, processing invoices, or coordinating financial benefits like tuition assistance. Demonstrated ability to gather, analyze, and report personnel and financial data.

Project & Event Management: Strong track record of planning, organizing, and executing mid-to-large-scale professional events, workshops, and/or projects/initiatives.

Technical Proficiency: Mastery of office productivity software (Microsoft Office Suite, Google Workspace) and enterprise HR software (e.g., PageUp, Banner, or Oracle).

Communication & Discretion: Exceptional interpersonal and professional writing skills, with a demonstrated ability to handle sensitive executive information with complete confidentiality. Strong focus on customer service. Ability to multitask, set priorities, and work independently in the completion of assignments. Ability to establish and maintain effective working relationships with all constituents within the University.

Published Salary (if available)

$45,000 - 48,000