Administrative & Office Operations Specialist

Smart City Networks; Las Vegas (NV); On-site; USD 40,000 - 55,000; Full time

Job summary

Smart City Networks in Las Vegas is seeking an Administrative Assistant II to provide comprehensive administrative and operational support across company travel, purchasing, training, employee celebrations, and corporate office functions.

The role requires coordinating travel, reconciling company credit cards, processing purchase orders, coordinating meetings and training, and supporting front desk duties with a high degree of accuracy, discretion, and initiative.

Qualifications

• Associate degree or college coursework in business administration, office administration, or a related field.
• 3-5 years’ experience in administrative support, office coordination, reception, or related experience.
• Proficiency with Microsoft 365 applications, including Outlook, Word, and Excel, with the ability to learn new systems.
• Strong written and verbal communication skills, professional judgment, and a service-oriented approach.
• Demonstrated organizational, time-management, and follow-through skills, with the ability to manage multiple priorities and meet deadlines.
• Ability to work independently, collaborate across departments, and respond appropriately to changing priorities.

Responsibilities

• Provide backup support for front-desk and reception activities as needed; welcome employees, visitors, and vendors in a courteous and professional manner and direct inquiries appropriately.
• Answer and route telephone calls; monitor administrative correspondence; receive, sort, and distribute mail; log checks; and coordinate incoming and outgoing packages.
• Coordinate travel arrangements for field employees in accordance with established company policies and procedures.
• Maintain meeting-room calendars and assist with meeting logistics, agendas, and materials, as requested.
• Place approved office supply orders from approved vendors.
• Help ensure office equipment remains operational by coordinating routine maintenance, service requests, and vendor follow-up.
• Maintain contact databases, employee contact lists, and inventory records with accuracy and appropriate confidentiality.
• Coordinate the Rapport management training program, with the Office Manager, for company managers.
• Coordinate internal and external resources to support workflow, special projects, and time-sensitive office needs.
• Identify opportunities to improve administrative workflows and standard operating procedures related to scheduling, communications, records, supplies, and office organization.
• Provide administrative support to departments and staff, including assistance with onsite and offsite employee events.
• Handle confidential and sensitive information with discretion and in accordance with company expectations.
• Perform other duties as assigned to support office operations and organizational objectives.

Skills

Microsoft 365

Communication

Organizational skills

Time management

Discretion

Independent work

Education

Associate degree or college coursework in business administration, office administration, or related field

Tools

Microsoft Outlook

Microsoft Word

Microsoft Excel

Job description

Smart City Networks in Las Vegas is seeking an Administrative Assistant II to provide comprehensive administrative and operational support across company travel, purchasing, training, employee celebrations, and corporate office functions.

The role requires coordinating travel, reconciling company credit cards, processing purchase orders, coordinating meetings and training, and supporting front desk duties with a high degree of accuracy, discretion, and initiative.