Administrative & Office Operations Specialist

Easterseals Southern California; Lancaster (CA); On-site; USD 25,000 - 36,000; Full time

Job summary

Easterseals Southern California is seeking an Administrative Support professional to join our team in California. You will serve as the primary contact for the service line, coordinating phones, mail, supplies, and scheduling while supporting the efficient operation of the office.

Responsibilities include calendar management, meeting preparation, travel arrangements, and processing expense reports. Must have strong MS Office skills, effective communication, and a commitment to confidentiality.

Qualifications

• HS diploma or equivalent required.
• 1–2 years’ administrative support experience.
• Strong MS Office skills and professional communication.

Responsibilities

• Provide administrative and operational support; first point of contact for clients and visitors.
• Assist with meetings: organize, set agendas, take notes, and post deadlines.
• Maintain calendar, arrange travel, and reconcile expense reports.
• Answer calls, manage mail, and draft emails and letters.
• Maintain division policies, contact lists, and prepare routine reports.
• Order office and program supplies and research vendor options.
• May provide scheduling services as needed.
• Performs other duties as assigned.

Skills

MS Office

Communication

Customer service

Discretion

Confidentiality

Education

High School Diploma

Tools

MS Word

MS Excel

MS Outlook

Job description

Easterseals Southern California is seeking an Administrative Support professional to join our team in California. You will serve as the primary contact for the service line, coordinating phones, mail, supplies, and scheduling while supporting the efficient operation of the office.

Responsibilities include calendar management, meeting preparation, travel arrangements, and processing expense reports. Must have strong MS Office skills, effective communication, and a commitment to confidentiality.