Administrative & Office Operations Coordinator

NEP UK; United States; Remote; USD 34,000 - 43,000; Full time

Job summary

NEP Bow Tie in London is seeking an Administrative Assistant to support the Director of Operations and manage the HQ, facilities, and supplier contracts. The role involves planning, coordinating projects, and delivering professional client-facing service in a fast-paced environment.

You will assist with ordering, office supplies, and the London Production Centre’s studio and live transmission needs, ensuring smooth daily operations and a welcoming, efficient office culture.

Qualifications

• Must have previous client facing experience in a corporate or business environment.
• Excellent communication skills both written and verbal.
• Exemplary time management skills and ability to work to tight deadlines.
• Self-disciplined and reliable.
• Flexible attitude and initiative with time, budgets and tools.
• Experience dealing with office or reception and building management issues.
• Experience with Health & Safety standards is desirable; willingness to learn is essential.
• Strong numerical skills; proficient in Microsoft Office (Word, Excel, Outlook, PowerPoint).
• Educated to A-level (or equivalent).

Responsibilities

• Maintain office services operations records and procedures; filing systems; inputting and monitoring clerical functions.
• Schedule duties with suppliers and colleagues; follow up on results to ensure timely delivery.
• Support facilities management and maintain communal areas; act as organiser and liaison for office requests.
• Raise supply requisitions; liaise with suppliers to negotiate prices and quality.
• Book and prepare meeting rooms; organise lunches and functions; welcome visitors.
• Stationery and stock area management; conduct audits and manage budget.
• Coordinate post collections and deliveries; organise couriers and ensure worldwide shipping with proper docs.
• Maintain office efficiency by planning systems and equipment procurement.
• Help design and implement office policies; measure results against standards; adjust as needed.
• Undertake administration and projects with professional delivery.

Skills

Client facing

Communication

Time management

Organisation

Attention to detail

Office management

Health & Safety

MS Office

Education

A-level or equivalent

Tools

Microsoft Office

Databases

In-house systems

Job description

NEP Bow Tie in London is seeking an Administrative Assistant to support the Director of Operations and manage the HQ, facilities, and supplier contracts. The role involves planning, coordinating projects, and delivering professional client-facing service in a fast-paced environment.

You will assist with ordering, office supplies, and the London Production Centre’s studio and live transmission needs, ensuring smooth daily operations and a welcoming, efficient office culture.