Administrative & Office Operations Coordinator

Vocational Instruction Project Community Services; Modesto (CA); Presencial; USD 52.000 - 72.000; Jornada completa

Descripción de la vacante

Vocational Instruction Project Community Services in Modesto, CA seeks an experienced administrative professional to manage office procedures, compile reports, and support department operations.

The role involves handling inquiries, budgeting-related tasks, scheduling, and coordinating training. Strong Microsoft Office skills and accurate typing are required. This position may involve varying hours and will support the Director and Assistant Director.

Formación

• Bachelor's or Associate degree in Secretarial Science/Business with 5 years administrative experience.
• 3 years administrative experience.
• 2 years budgeting and facilities management experience.
• Must type 30 wpm; English skills; bilingual preferred.

Responsabilidades

• Provide consultation to the Director and Assistant Director on department operations.
• Respond to telephone inquiries; manage voicemail and logs.
• Respond to work orders and coordinate with maintenance staff.
• Perform data entry into systems.
• Maintain kitchen inventory and ensure policy compliance.
• Prepare and maintain office records as required.
• Coordinate and order supplies for department operations.
• Assist new staff with policies, standards and schedules.
• Maintain office equipment and arrange repairs.
• Schedule meetings and maintain director calendars.
• Organize and coordinate training programs for staff.
• Maintain petty cash and related records.
• Maintain filing and reconciliation of bills.
• Foster good relationships with agency staff.
• All other duties as assigned by the Director.

Conocimientos

Typing 30 wpm

Bilingual preferred

English proficiency

Educación

Bachelor's or Associate degree in Secretarial Science/Business

Herramientas

Microsoft Office

Excel

Descripción del empleo

Vocational Instruction Project Community Services in Modesto, CA seeks an experienced administrative professional to manage office procedures, compile reports, and support department operations.

The role involves handling inquiries, budgeting-related tasks, scheduling, and coordinating training. Strong Microsoft Office skills and accurate typing are required. This position may involve varying hours and will support the Director and Assistant Director.