Administrative Coordinator

Turning Point Community Programs; Elk Grove (CA); On-site; USD 32,000 - 33,000; Full time

Job summary

Turning Point Community Programs in Rancho Cordova, CA is seeking an Office Supervisor to support the program’s administrative operations. Under direct supervision, you will plan, organize and communicate to staff, and monitor office support systems.

You will supervise Reception, Medical Records and Data Entry staff and assist the Director in the program’s day-to-day operations. Responsibilities include overseeing clerical activities, data entry, report preparation, records maintenance, HIPAA

Qualifications

• Associate degree or equivalent; 2 years of administrative experience.
• Typing speed 40-50 wpm and proficient with a 10-key calculator.
• Proficient in MS Office (Word, Excel, Outlook).

Responsibilities

• Oversees clerical staff in day-to-day duties including mail, data entry and records maintenance.
• Oversees inventory control and purchase of program supplies.
• Oversees maintenance of office equipment and network-related issues.
• Develops office systems, procedures and policies.
• Prepares and disseminates reports for internal and external parties; HIPAA compliance support.
• Assists director and team with safety, site security and vehicle logs.
• Performs word processing and maintains orderly files; manages schedules.
• Provides support to director and supervisors as assigned.

Skills

Typing 40-50 wpm

Data entry

Office management

Communication

Education

Associate degree in business administration or related field

Tools

MS Office Suite

10-key adding machine

Job description

GENERAL PURPOSE

Under direct supervision of the Assistant Program Director or Program Director, this position is responsible for planning, organizing, communicating to staff and monitoring office support systems; task supervisor for Reception, Medical Records and Data Entry staff; assists the Director in the general operation of the Program.

GENERAL PURPOSE

Under direct supervision of the Assistant Program Director or Program Director, this position is responsible for planning, organizing, communicating to staff and monitoring office support systems; task supervisor for Reception, Medical Records and Data Entry staff; assists the Director in the general operation of the Program.

Essential Duties And Responsibilities - (illustrative Only)

The duties listed below are intended only as illustrations of the various types of work that could be performed. The omission of specific statements of duties does not exclude them from the position if the work is similar, related or a logical assignment to this class.

• Oversees clerical staff in their day to day duties including processing of ingoing and outgoing mail, data entry, records maintenance, report preparation, etc.
• Oversees inventory control, including purchasing, of program supplies.
• Oversees maintenance office equipment, troubleshooting and minor program/equipment repairs and network issues as they relate to site computer systems.
• Develops office systems, procedures and policies.
• Oversees preparation, review and dissemination of a variety of reports for submission both within the agency and to the County and other entities, reconciliation of AVATAR data, census and status updates, outcomes data and any other reportable data.
• Assists director, clinical director and team leader with HIPAA compliance and quality assurance related to billing.
• Responsible for site security, maintenance and safety including assignment of alarm codes, computer access, facility maintenance needs (including preparation and submission of work orders), compliance with monthly inspection requirements and assignment and maintenance (including vehicle logs) of all site fleet vehicles.
• Provides word processing tasks such as memos.
• Maintains orderly files and assures that an adequate supply of office supplies and forms are on hand.
• Schedules appointments for the director.
• Maintains and assists staff in using office equipment.
• Provides support to director and other supervisors as assigned.

Qualifications

A typical way of obtaining the knowledge, skills and abilities outlined above is through graduation from an accredited college or university with an associate degree in business administration or a related field; two (2) years of varied experience as a provider of administrative services. Must be able to type 40-50 wpm and be proficient with a 10-key adding machine. Proficiency in all areas of MS Office Systems is required.

LICENSES; CERTIFICATES; SPECIAL REQUIREMENTS

• California driver's license & current vehicle insurance/registration
• Reliable means of transportation capable of passing vehicle safety inspection if more than five years old excluding all modes of two-wheeled transport inclusive of bicycles, mopeds and motorcycles.

Monday - Friday, 8:00 AM - 4:30 PM

Compensation: $23 to $24

located at 10850 Gold Center Drive, Suite 325, Rancho Cordova, CA 95670