Administrative Coordinator

Turning Point Community Programs; Elk Grove (CA); Vor Ort; USD 32.000 - 33.000; Vollzeit

Zusammenfassung

Turning-Point-Community-Programs seeks an organized administrator to supervise reception, medical records and data entry staff, and to help manage office systems for the program.

The role requires an associate degree in business administration (or related field) and 2 years of administrative experience, plus strong MS Office skills and fast typing (40–50 wpm). Travel to program sites is required.

Qualifikationen

• Associate degree in business administration or related field and two years of administrative experience.
• Typing 40–50 wpm and proficiency with a 10-key adding machine.
• Proficiency in MS Office (Excel, Outlook, Word) required.

Aufgaben

• Oversees clerical staff and daily duties including mail processing and data entry.
• Manages inventory control and purchasing of program supplies.
• Maintains office equipment and handles minor repairs and network issues.
• Develops and enforces office systems, procedures and policies.
• Prepares and reviews reports, reconciles data, and maintains AVATAR/census/outcomes data.
• Supports HIPAA compliance and billing quality assurance with directors and teams.
• Ensures site security, safety, and vehicle/logistics as needed.
• Provides word processing and maintains orderly files and supplies.
• Schedules director appointments and supports staff use of equipment.
• Travels as needed to support programs.

Kenntnisse

Microsoft Excel

Microsoft Outlook

Microsoft Word

Attention to Detail

Oral Communication

Written Communication

Organization

People Skills

Teamwork

Ausbildung

Associate degree in Business Administration

Bachelor-level business administration (preferred)

Tools

10-key Adding Machine

MS Office Suite

Jobbeschreibung

Under direct supervision of the Assistant Program Director or Program Director, this position is responsible for planning, organizing, communicating to staff and monitoring office support systems; task supervisor for Reception, Medical Records and Data Entry staff; assists the Director in the general operation of the Program.

ESSENTIAL DUTIES AND RESPONSIBILITIES - (ILLUSTRATIVE ONLY)

The duties listed below are intended only as illustrations of the various types of work that could be performed. The omission of specific statements of duties does not exclude them from the position if the work is similar, related or a logical assignment to this class.

• Oversees clerical staff in their day to day duties including processing of ingoing and outgoing mail, data entry, records maintenance, report preparation, etc.
• Oversees inventory control, including purchasing, of program supplies.
• Oversees maintenance office equipment, troubleshooting and minor program/equipment repairs and network issues as they relate to site computer systems.
• Develops office systems, procedures and policies.
• Oversees preparation, review and dissemination of a variety of reports for submission both within the agency and to the County and other entities, reconciliation of AVATAR data, census and status updates, outcomes data and any other reportable data.
• Assists director, clinical director and team leader with HIPAA compliance and quality assurance related to billing.
• Responsible for site security, maintenance and safety including assignment of alarm codes, computer access, facility maintenance needs (including preparation and submission of work orders), compliance with monthly inspection requirements and assignment and maintenance (including vehicle logs) of all site fleet vehicles.
• Provides word processing tasks such as memos.
• Maintains orderly files and assures that an adequate supply of office supplies and forms are on hand.
• Schedules appointments for the director.
• Maintains and assists staff in using office equipment.
• Provides support to director and other supervisors as assigned.

QUALIFICATIONS

A typical way of obtaining the knowledge, skills and abilities outlined above is through graduation from an accredited college or university with an associate degree in business administration or a related field; two (2) years of varied experience as a provider of administrative services. Must be able to type 40-50 wpm and be proficient with a 10-key adding machine. Proficiency in all areas of MS Office Systems is required.

LICENSES; CERTIFICATES; SPECIAL REQUIREMENTS

• Reliable means of transportation capable of passing vehicle safety inspection if more than five years old excluding all modes of two-wheeled transport inclusive of bicycles, mopeds and motorcycles.

Monday - Friday, 8:00 AM - 4:30 PM

Compensation: $23 to $24

located at 10850 Gold Center Drive, Suite 325, Rancho Cordova, CA 95670

Travel Required

Yes . As needed for program support

Skills

Required

Admin - Microsoft Excel Expert

Admin - Microsoft Outlook Expert

Admin - Microsoft Word Expert

Preferred

Admin - Attention to Detail Expert

Admin - Communicate Effectively - Orally Expert

Admin - Communicate Effectively - Written Expert

Admin - Organization Expert

Admin - People Skills Expert

Admin - Teamwork Expert

Education

Preferred

Bachelors or better in Business Administration.

Bachelors or better in Other.

Equal Opportunity Employer
This employer is required to notify all applicants of their rights pursuant to federal employment laws.For further information, please review the Know Your Rights notice from the Department of Labor.