Administrative Office Manager

Oregon State University; Eugene (OR); On-site; USD 45,000 - 65,000; Full time

Job summary

Oregon State University is seeking a dedicated Administrative Office Manager for its Extension Lane County Office. In this full-time role, you will oversee administrative functions, manage office staff, and coordinate with regional leaders to support programs. The position demands strong interpersonal and organizational skills to foster collaboration and efficient operation within the team.

Benefits

Medical, Dental, Vision, and Basic Life Insurance

Paid leave including holidays, vacation, and sick leave

Tuition reduction benefits for you and dependents

Flexible work arrangements

Qualifications

• Three years' experience providing administrative support.
• Experience with budgeting and financial management.
• Ability to supervise and manage staff.

Responsibilities

• Provide administrative support for the Extension Lane County Office.
• Manage fiscal activities and human resource tasks.
• Supervise office staff and coordinate regional activities.

Skills

Interpersonal skills

Organizational skills

Communication skills

Problem-solving skills

Customer service skills

Education

Bachelor’s degree in business or related field

Tools

Microsoft Office Suite

Job description

Please see Special Instructions for more details.

To ensure full consideration, applications must be received by June 19, 2025. Applications will continue to be accepted after the full consideration date, until a sufficient applicant pool has been achieved or the position is filled. The closing date is subject to change without notice to applicants.

When applying you will be required to attach the following electronic documents:

1) A resume/CV; and

2) A cover letter indicating how your qualifications and experience have prepared you for this position.

You will also be required to submit the names of at least three professional references, their e-mail addresses and telephone numbers as part of the application process.

For additional information please contact:
Alisha Hutchison
[e-mail]

We are an Equal Opportunity Employer, including disability, protected veteran, and other protected status.

OSU will conduct a review of the National Sex Offender Public website prior to hire.

OSU is a fair chance employer committed to inclusive hiring. We encourage applications from candidates who bring a wide range of lived experience including involvement with the justice system. This job has “critical or security-sensitive” responsibilities. If you are selected as a finalist, your initial job offer will be contingent upon the results of a job-related pre-employment check (such as a background check, motor vehicle history check, sexual misconduct reference check, etc.). Background check results do not automatically disqualify a candidate. Take a look at our Background Checks website including the for candidates section for more details. If you have questions or concerns about the pre-employment check, please contact OSU’s Employee and Labor Relations team at [e-mail] .

Position Information

Department

Position Title

Position Title Office Manager

Job Title

Job Title Administrative Office Manager

Appointment Type

Appointment Type Professional Faculty

Job Location

Benefits Eligible

Remote or Hybrid option?

Job Summary

The Division of Extension and Engagement is seeking an Administrative Office Manager for the Extension Lane County Office. This is a full-time (1.00 FTE ), 12-month, professional faculty position.

This Administrative Office Manager position is based at the Oregon State University Division of Extension and Engagement’s (division) Extension Service Office in Lane County. The office location is in Eugene, Oregon.

The Administrative Office Manager ( AOM ) position is crucial to the day-to-day operations of the Extension Lane County Office and its role in the University. The AOM is a team member of the Extension Lane County Office and provides administrative support for the office and the Western Regional Director (RD). This includes general administration and management, fiscal activities, facilities, human resources, risk management aspects, and other services integral to the Extension Lane County office and the Region. The position will provide supervision and direction for assigned OSU employees and will collaborate with the RD to ensure support is available for programs. In addition, this AOM will work collaboratively with the RD to increase the diversity of the Region’s workforce, including assisting the RD with the Extension Civil Rights program.

The AOM must be knowledgeable about all facets of the Extension Lane County Office and Regional activities and is expected to organize and prioritize a demanding and complex workload, monitor progress, and adapt to changing needs.

The AOM must manage operations by making decisions independently and in conjunction with the RD as appropriate. This individual works with personnel at all levels of the university to determine the applicable policies, standards, rules, and procedures for operational activities and consistently and efficiently apply them appropriately. In addition, this person will work collaboratively with the RD to develop strong, positive local relationships with county governments, elected and appointed county/state/federal officials, and local stakeholders.

This individual will also serve as the local contact for the Extension’s civil rights program which includes working with the division’s Civil Rights review Director to achieve internal compliance.

The division has built the capacity and expectation for employees to use digital communications and technologies in the modern-day workplace. This reflects our demonstrable commitment to using digital communications tools and changing technologies as a primary way to raise Oregonian’s awareness of and engagement with our organization, programs and resources.

About the Division:

The Division of Extension and Engagement (division) is core to Oregon State University’s mission. The division helps create real solutions and positive impact across Oregon and beyond. The division is aligned under the leadership of the Vice Provost for Extension and Engagement. More information about our division and its core units and initiatives is available on the division’s website: https://engagement.oregonstate.edu/ .

Oregon State University strives to ensure that all educational programs, services, activities, and materials we offer to the public are identified, developed, delivered, and evaluated in an accessible, inclusive, equitable, and socially just manner. OSU division of Extension and Engagement educational programs, services, activities, and materials are available to all people. OSU division prohibits discrimination in all its programs, services, activities, and materials. All employees are responsible for and expected to comply with Civil Rights obligations and actively work to expand access to all eligible populations.

Why OSU?

Working for Oregon State University is so much more than a job!

Oregon State University is a dynamic community of dreamers, doers, problem-solvers and change-makers. We don’t wait for challenges to present themselves — we seek them out and take them on. We welcome students, faculty and staff from every background and perspective into a community where everyone feels seen and heard. We have deep-rooted mindfulness for the natural world and all who depend on it, and together, we apply knowledge, tools and skills to build a better future for all.

FACTS :

• Top 1.4% university in the world
• More research funding than all public universities in Oregon combined
• 1 of 3 land, sea, space and sun grant universities in the U.S.
• 2 campuses, 11 colleges, 12 experiment stations, and Extension programs in all 36 counties
• 7 cultural resource centers that offer education, celebration and belonging for everyone
• 100+ undergraduate degree programs, 80+ graduate degrees plus hundreds of minor options and certificates
• 35k+ students including more than 2.3k international students and 10k students of color
• 217k+ alumni worldwide
• For more interesting facts about OSU visit: https://oregonstate.edu/about

Locations:

Oregon State has a statewide presence with campuses in Corvallis and Bend, the OSU Portland Center and the Hatfield Marine Science Center on the Pacific Coast in Newport.

Oregon State’s beautiful, historic and state-of-the-art main campus is located in one of America’s best college towns. Corvallis is located close to the Pacific Ocean, the Cascade mountains and Oregon wine country. Nestled in the heart of the Willamette Valley, this beautiful city offers miles of mountain biking and hiking trails, a river perfect for boating or kayaking and an eclectic downtown featuring local cuisine, popular events and performances.

Total Rewards Package:

Oregon State University offers a comprehensive benefits package with benefits eligible positions that is designed to meet the needs of employees and their families including:
• Medical, Dental, Vision and Basic Life. OSU pays 95% of premiums for you and your eligible dependents.
• Free confidential mental health and emotional support services, and counseling resources.
• Retirement savings paid by the university.
• A generous paid leave package, including holidays, vacation and sick leave.
• Tuition reduction benefits for you or your qualifying dependents at OSU or the additional six Oregon Public Universities.
• Robust Work Life programs including Dual Career assistance resources, flexible work arrangements, a Family Resource Center, Affinity Groups and an Employee Assistance Program.
• Optional lifestyle benefits such as pet, accident, and critical illness insurance, giving you peace of mind and the support you need to thrive in all aspects of your life.

Future and current OSU employees can use the Benefits Calculator to learn more about the full value of the benefits provided at OSU .

Key Responsibilities

60% – Administrative and Financial Functions

10% – Outreach and Engagement

5% – Operations Management

5% – General

What You Will Need

• Bachelor’s degree in business, business management, communications, finance, management, non-profit Management, or in a related field; and three (3) years’ professional experience providing administrative and/or financial support to a program or office; OR, an equivalent combination of education, training, and professional administrative and/or financial support experience.
  • The administrative support and personnel management includes demonstrated ability to plan, organize, evaluate, manage, and delegate; set priorities; and manage multiple projects, activities, and deadlines simultaneously.
  • The financial support includes budgeting, reconciling, accounts payable/receivable, and property management.
• Experience with budgets and general financial management.
• Interpersonal and human resources skills to work as a collaborative member of a team.
• Excellent customer service skills with the ability to assist and support a diverse and broad group of customers with varying backgrounds, needs, and identities.
• Experience with organization, decision-making, problem solving skills.
• Proficient in the use of computers including with information technology, collaborative work platforms and professional office software such as or similar to Microsoft Office Suite for word processing, spreadsheet development, email, and scheduling.
• Experience utilizing technology to organize and manage digital files, schedule meetings and video conferences as needed.
• A commitment to collaborative and respectful learning and working environments that are safe, inclusive, and welcoming; and ability to interact with others from broad and diverse backgrounds.
• Ability to communicate successfully and inclusively, both in writing and verbally, with a broad and diverse audience.
• Ability to learn and adapt to using multiple forms of digital communication tools and systems, including websites, email newsletters, social media, and other tools in a changing technological environment.
• Ability to maintain the strictest confidentiality.
• Ability to work independently with minimal supervision.
• Ability to make independent decisions and recommendations which align with policies, rules, procedures, and ability to serve as a resource person.
• Ability to supervise and manage staff.

This position is designated as a critical or security-sensitive position; therefore, the incumbent must successfully complete a criminal history check and be determined to be position qualified as per University Standard: 05-010 et seq. Incumbents are required to self-report convictions and those in youth programs may have additional criminal history checks every 24 months.

This position requires driving a university vehicle or a personal vehicle on behalf of the university; therefore, the incumbent must successfully complete a motor vehicle history check, possess and maintain a current, valid driver’s license in their state of residence, be determined to be position qualified and self-report convictions as per University Policy 05-030.

What We Would Like You to Have

• Experience using a financial information system.
• Experience using a human resources information system.
• Experience with digital information and business systems at a university or equivalent institution.
• Experience sharing best practices and coaching collaborators on using digital systems.
• Experience with compliance issues including but not limited to civil rights and risk/safety.
• Experience supervising and managing staff.
• Experience networking and building collaborative relationships with stakeholders, community leaders and organizational leaders.

Working Conditions / Work Schedule

Travel/driving will be necessary to support daily operations.

Indicate how you intend to recruit for this search

Indicate how you intend to recruit for this search Competitive / External - open to ALL qualified applicants

Special Instructions to Applicants

To ensure full consideration, applications must be received by June 19, 2025. Applications will continue to be accepted after the full consideration date, until a sufficient applicant pool has been achieved or the position is filled. The closing date is subject to change without notice to applicants.

When applying you will be required to attach the following electronic documents:

1) A resume/CV; and

2) A cover letter indicating how your qualifications and experience have prepared you for this position.

You will also be required to submit the names of at least three professional references, their e-mail addresses and telephone numbers as part of the application process.

For additional information please contact:
Alisha Hutchison
[e-mail]

We are an Equal Opportunity Employer, including disability, protected veteran, and other protected status.

OSU will conduct a review of the National Sex Offender Public website prior to hire.

OSU is a fair chance employer committed to inclusive hiring. We encourage applications from candidates who bring a wide range of lived experience including involvement with the justice system. This job has “critical or security-sensitive” responsibilities. If you are selected as a finalist, your initial job offer will be contingent upon the results of a job-related pre-employment check (such as a background check, motor vehicle history check, sexual misconduct reference check, etc.). Background check results do not automatically disqualify a candidate. Take a look at our Background Checks website including the for candidates section for more details. If you have questions or concerns about the pre-employment check, please contact OSU’s Employee and Labor Relations team at [e-mail] .

Supplemental Questions

Required fields are indicated with an asterisk (*).

Documents Needed to Apply

Required Documents

Resume

Cover Letter

Optional Documents

VETERANS ONLY: Must provide proof of Veteran Status (DO NOT upload any unrelated documentation - information uploaded to this field will be removed once reviewed)

Notice of Availability:
In compliance with the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act, Oregon State University publishes an Annual Security and Fire Safety Report covering each university campus location. The report includes important information about safety protocols, a wide range of current security policies, fire safety practices, helpful university and local resources, and crime prevention programs, as well as crime and fire statistics for the previous three calendar years. A paper copy of the report can be requested for no charge by emailing [e-mail] .