Administrative Office Specialist — ARL, State College — 75% Tuition

The Pennsylvania State University; State College (Centre County); On-site; USD 47,000 - 77,000; Full time

Benefits offered by this job

75% tuition discount

Job summary

Penn State University is seeking an experienced Administrative Office Assistant for the ARL Director’s Office in State College, PA. You will provide broad administrative support in a fast-paced environment, greet visitors, manage calendars, and handle documents and travel arrangements.

Responsibilities include coordinating logistics, maintaining files and databases, and supporting confidential operations while ensuring compliance with university policies and security requirements.

Qualifications

• Experience in professional office environments with strong organizational skills.
• Ability to prioritize, manage calendars, handle confidential information.
• Familiarity with SAP/SIMBA or equivalent financial/ERP systems is a plus.

Responsibilities

• Provide broad administrative support to the Director’s Office at ARL.
• Greet visitors, answer calls, direct staff and guests to appropriate offices.
• Schedule meetings, manage calendars, prepare documents and reports.
• Coordinate travel, handle records, and support office workflows.
• Assist with facilities coordination, vendor liaison, and security procedures.

Skills

Administrative support

Multi-tasking

Customer service

Education

Associate Degree

GED or High School Diploma

Tools

SAP

SIMBA

Microsoft Office

Job description

Penn State University is seeking an experienced Administrative Office Assistant for the ARL Director’s Office in State College, PA. You will provide broad administrative support in a fast-paced environment, greet visitors, manage calendars, and handle documents and travel arrangements.

Responsibilities include coordinating logistics, maintaining files and databases, and supporting confidential operations while ensuring compliance with university policies and security requirements.