Administrative Office Clerk – Invoices & Filing

Reliance, Inc.; Lynwood (CA); On-site; USD 24,000 - 34,000; Full time

Benefits offered by this job

Medical, dental, and vision coverage

401(k) plan with company match up to 4

Life and AD&D insurance, short- andamp

Disability coverage

Employee Assistance Program (EAP)

PTO and 9 paid holidays

Flexible Spending Accounts

Wellness incentives

LiveHealth Online access

Employee discount program

Community engagement opportunities

Job summary

Reliance, Inc. in Lynwood is seeking a General Office Clerk to support daily operations. You will answer phones, reconcile invoices, scan documents, and enter material test reports into the system with accuracy. The role emphasizes detail orientation and timeliness in completing tasks.

The position involves handling accounts payable preparation, shipping support, and inventory adjustments as part of a busy office environment. Candidates should be organized and able to multitask effectively.

Qualifications

• High School Diploma or equivalent; additional vocational training or certifications in office administration is a plus.
• Proven experience in office administration or a similar role.
• Proficiency in data entry, with keen eye for detail and accuracy.
• Excellent verbal and written communication skills.
• Strong organizational and time management abilities.
• Familiarity with office equipment, including scanners, printers, and telephone systems.
• Proficiency in using computer software and applications, such as Microsoft Office Suite.
• Ability to multitask and prioritize tasks effectively in a fast-paced environment.
• Strong problem-solving skills and the ability to work independently and as part of a team.

Responsibilities

• Answer incoming phone calls and provide courteous and helpful assistance to callers.
• Reconcile invoices and financial documents with precision and attention to detail.
• Receive, sort, and distribute incoming documents, ensuring proper filing and timely delivery.
• Scan and digitize paperwork, creating electronic copies for efficient storage and retrieval.
• Enter test reports and other relevant information into the system accurately and in a timely manner.
• Assist with general office tasks, including photocopying, faxing, and maintaining office supplies.
• Collaborate with colleagues and support team members as needed to ensure efficient office operations.
• Process internal and customer billings, credits, expenses, and invoice coding.
• Provide backup support for Accounts Payable functions.
• Assist with shipping, receiving, and inventory adjustments.
• Manage office supply inventory and place orders as needed.

Skills

Data entry

Communication

Organization

Time management

Multitasking

Teamwork

Independent work

Telephone systems

Microsoft Office

Attention to detail

Education

High School Diploma or equivalent

Office administration certification

Tools

Scanners

Printers

Microsoft Office Suite

Telephone systems

Job description

Reliance, Inc. in Lynwood is seeking a General Office Clerk to support daily operations. You will answer phones, reconcile invoices, scan documents, and enter material test reports into the system with accuracy. The role emphasizes detail orientation and timeliness in completing tasks.

The position involves handling accounts payable preparation, shipping support, and inventory adjustments as part of a busy office environment. Candidates should be organized and able to multitask effectively.