Administrative Assistant I: Office Support & Data Entry

Reliance, Inc.; Portland (OR); On-site; USD 42,000 - 54,000; Full time

Benefits offered by this job

Medical, dental, and vision

401(k) with match

Life and AD&D insurance

Disability insurance

EAP services

PTO & holidays

Flexible Spending Accounts

Wellness program

Employee discounts

Community involvement

Job summary

Reliance, Inc. is seeking an Administrative Assistant to provide essential administrative and clerical support for the General Office.

The role assists managers and staff with a range of organizational tasks while handling confidential information and tight timelines. The position emphasizes professional, accurate communication and timely document processing, with duties spanning correspondence management, records maintenance, scheduling, and inter-department coordination.

Qualifications

• High school diploma or equivalent required.
• Prior administrative or clerical support experience preferred.
• Proficiency in Microsoft Office applications.
• Strong organizational and time-management skills.
• Ability to manage confidential information professionally.
• Strong written and verbal communication skills.
• Attention to detail and accuracy.
• Ability to prioritize multiple tasks in a fast-paced environment.

Responsibilities

• Provide administrative support to management and office personnel.
• Answer and direct incoming phone calls professionally.
• Manage incoming and outgoing correspondence, including email and mail distribution.
• Prepare, organize, and maintain office records, reports, and documentation.
• Maintain filing systems (electronic and paper).
• Assist with preparation of internal communications and operational documents.
• Schedule meetings, appointments, and calendars as requested.
• Support coordination of office activities and departmental communication.
• Maintain confidentiality of sensitive company and employee information.
• Enter and update data accurately in company systems.
• Assist with document scanning, copying, and distribution.
• Support workflow coordination between departments as needed.

Skills

Microsoft Office

Organizational skills

Time management

Communication skills

Attention to detail

Multitasking

Confidential information handling

Education

High school diploma or equivalent

Job description

Reliance, Inc. is seeking an Administrative Assistant to provide essential administrative and clerical support for the General Office.

The role assists managers and staff with a range of organizational tasks while handling confidential information and tight timelines. The position emphasizes professional, accurate communication and timely document processing, with duties spanning correspondence management, records maintenance, scheduling, and inter-department coordination.