Administrative Office Assistant

greatexpressions; Las Vegas (NV); On-site; USD 38,000 - 52,000; Full time

Benefits offered by this job

Competitive salary and benefits

Professional development

Collaborative team culture

Flexible work options

Job summary

FMT is seeking a detail-oriented Administrative Assistant to support daily operations and inter-department workflows. The role includes calendar management, meeting coordination, and preparation of reports across teams.

The successful candidate will handle confidential information with discretion, maintain filing systems, assist onboarding, and support events and communications. A strong command of MS Office is required.

Qualifications

• Experience as Administrative Assistant or similar role.
• Strong organizational and time management skills.
• Excellent written and verbal communication skills.
• Proficiency in Microsoft Office Suite.
• Ability to handle confidential information with discretion.
• High school diploma or equivalent; associate/bachelor’s degree preferred.

Responsibilities

• Provide administrative support to executives and team members.
• Manage calendars, schedule meetings, and organize travel arrangements.
• Prepare reports, presentations, and correspondence.
• Maintain organized filing systems (digital and physical).
• Assist in onboarding new employees.
• Coordinate office supplies and maintain inventory.
• Serve as the point of contact for internal and external communications.
• Support planning and execution of events or meetings.

Skills

Organizational skills

Time management

Written and verbal communication

Independence and discretion

Bilingual abilities

Education

High school diploma or equivalent

Associate or bachelor’s degree preferred

Tools

Microsoft Office Suite (Word, Excel, Outlook, PowerPoint)

Job description

About FMT:

Administrative is a dynamic and forward-thinking organization dedicated to [insert a brief company description—e.g., delivering innovative solutions in technology, logistics, consulting, etc.]. We believe in fostering a collaborative work environment that supports professional growth and excellence.

Position Overview:

We are seeking a detail-oriented and proactive Administrative Assistant to join our team. The ideal candidate will play a key role in supporting daily operations, coordinating schedules, and ensuring efficient administrative workflow across departments.

Key Responsibilities:

• Provide administrative support to executives and team members
• Manage calendars, schedule meetings, and organize travel arrangements
• Prepare reports, presentations, and correspondence
• Maintain organized filing systems (both digital and physical)
• Assist in onboarding new employees
• Coordinate office supplies and maintain inventory
• Serve as the point of contact for internal and external communications
• Support planning and execution of events or meetings

Qualifications:

• Proven experience as an Administrative Assistant or similar role
• Strong organizational and time management skills
• Excellent written and verbal communication skills
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint)
• Ability to work independently and handle confidential information with discretion
• High school diploma or equivalent required; associate’s or bachelor’s degree preferred

Preferred Skills:

• Familiarity with project management tools (e.g., Asana, Trello)
• Experience in a fast-paced or startup environment
• Bilingual abilities are a plus

What We Offer:

• Competitive salary and benefits package
• Opportunities for professional development
• Supportive and collaborative team culture
• Flexible work options