Administrative Assistant

Dias Brothers Landscape Services; Pompano Beach (FL); On-site; USD 35,000 - 50,000; Full time

Benefits offered by this job

Health, Dental, Vision and Life Insurance

Paid Time Off

Job summary

A landscape service company in Pompano Beach is seeking an Administrative Assistant to support office operations. Responsibilities include assisting the Office Manager, managing project accounting with QuickBooks and Aspire, and providing excellent customer service. The ideal candidate should have strong organizational skills, proficiency in Microsoft Office, and previous administrative experience. This position offers a supportive work environment, aiming to enhance the effectiveness of the team.

Qualifications

• High school diploma/GED required; Associate’s degree or administrative training preferred.
• Previous experience as an Administrative Assistant or in a similar position.
• Familiarity with standard office equipment such as printers and fax machines.

Responsibilities

• Support Office Manager and project manager.
• Answer phone calls and provide exceptional customer service.
• Proficiency with QuickBooks and Aspire to maintain project accounting.

Skills

Excellent written and verbal communication skills

Organizational skills

Customer service skills

Time-management skills

Proficiency with QuickBooks

Knowledge of Microsoft Office Suite

Education

High school diploma/GED

Associate’s degree or administrative training

Tools

QuickBooks

Aspire

Microsoft Word

Microsoft Outlook

Microsoft PowerPoint

Job description

• Health, Dental, Vision and Life Insurance
• Paid Time Off

Job Summary

We are seeking a motivated and outgoing Administrative Assistant to join our team. In this role, you will provide support to our office employees, ensuring they have all the information and resources they need to perform their best. The ideal candidate is highly organized with excellent written and verbal communication skills and a friendly demeanor.

Responsibilities

• Support Office Manager and project manager.
• Stay informed of all field activities.
• Answer phone calls and provide exceptional customer service.
• Maintain files and track documents pertaining to projects.
• Proficiency with QuickBooks and Aspire – maintain project accounting, process invoices, track payments, track change orders.
• Schedule appointments and maintain a calendar.
• Organize meetings and take accurate minutes.
• Write emails, memos, and letters and distribute them appropriately.
• Contribute to company reports.
• Develop, update, and maintain relevant office procedures.

Qualifications

• High school diploma/GED required; Associate’s degree or administrative training preferred.
• Previous experience as an Administrative Assistant or in a similar position.
• Familiarity with standard office equipment such as printers and fax machines.
• Excellent computer skills and knowledge of QuickBooks, Aspire, Microsoft Word, Outlook, and PowerPoint.
• Highly organized with excellent time‑management skills and the ability to prioritize projects.

About the Company

Serving South Florida since 1994, Dias Brothers Landscape Services is a subsidiary of Dias Landscapes, originally established in 1974. We professionally manage the turf, palms, flower beds, and ornamental maintenance of many beautiful and award‑winning South Florida properties. Our services include landscape installation, maintenance, turf, palm, and ornamental tree service, plant disease management, and insect pest control throughout South Florida, from Jupiter to Dade County.

We work closely with local Landscape Architects and builders to incorporate the vision of these professionals and their clients into a successful installation project. After installation, our maintenance team manages pruning, irrigation, fertilization, pest control, palm tree treatments, and tree care. We also provide maintenance and pest control services to homeowners and commercial properties with existing landscapes.

Application Process

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