Administrative & Marketing Coordinator

William Pitt Sotheby's International Realty; Ridgefield (CT); On-site; USD 42,000 - 56,000; Full time

Job summary

William Pitt Sotheby's International Realty in Ridgefield and New Canaan seeks an organized, creative Administrative & Marketing Coordinator. This entry-level role combines office support with hands-on experience in social media, digital marketing, and property marketing.

Work with senior coordinator and leadership to ensure smooth operations, assist with listing launches, marketing materials, and CRM tools.

Qualifications

• Entry-level role ideal for someone building a career in marketing or real estate.
• Strong organizational and communication skills required.
• Experience with social media and Canva is a plus.

Responsibilities

• Provide day-to-day office support for Ridgefield and New Canaan offices.
• Assist with marketing materials, listings, and campaigns.
• Support social media content creation and digital marketing efforts.
• Coordinate with leadership to ensure consistent office coverage and processes.

Skills

Organizational skills

Communication skills

Social media familiarity

Tech-savvy

Multitasking

Professionalism

Team player

Marketing interest

Tools

Canva

Job description

William Pitt – Julia B. Fee Sotheby’s International Realty is one of the most respected and established real estate firms in the Northeast, with approximately 30 offices and more than 1,100 sales associates serving Connecticut, New York and the Berkshires. As an affiliate of Sotheby’s International Realty®, we combine the reach and recognition of a global luxury brand with deep local expertise.

We are seeking an organized, creative and tech-savvy Administrative & Marketing Coordinator to support our Ridgefield and New Canaan brokerages. This is an entry-level opportunity ideal for someone looking to build a career in marketing, real estate or business operations. The role combines day-to-day office support with hands-on experience in social media, digital marketing, technology and property marketing.

Working alongside our senior Marketing Coordinator and office leadership, this individual will help ensure both offices operate smoothly while providing responsive, high-quality support to our sales advisors.

Your Impact

No two days in this role will look exactly the same. You may help an advisor prepare for a new listing launch, create social media content, troubleshoot a technology question, coordinate marketing materials or assist with the day-to-day needs of the office.

You will become an important resource for our advisors and office leadership while gaining exposure to the marketing, technology and operations behind a leading luxury real estate company.

Office & Administrative Support

• Support the day-to-day operations of the Ridgefield and New Canaan offices
• Provide administrative assistance to office leadership and sales advisors
• Help maintain organized, professional and welcoming office environments
• Assist with phones, office communications, supplies and other general office needs
• Coordinate with the senior Marketing Coordinator to ensure appropriate coverage and consistent support across both locations
• Help maintain organized workflows, files and processes that support advisor productivity

Marketing & Listing Support

• Assist advisors with property marketing and listing launches
• Coordinate marketing requests with the company’s corporate marketing and design teams
• Help create and update presentations, flyers, social media graphics and other promotional materials
• Support the execution of print and digital marketing campaigns
• Ensure marketing materials align with Sotheby’s International Realty brand standards
• Assist with special marketing projects, office initiatives and events as needed

Social Media & Digital Marketing

• Assist with social media content for the offices and individual sales advisors
• Create and adapt content for Instagram, Facebook and other relevant platforms
• Help advisors utilize social media tools and company-provided marketing resources
• Stay current on social media trends, platform updates and content best practices
• Serve as a helpful first point of contact for common technology and platform questions
• Assist advisors with company CRM systems, marketing platforms and digital tools
• Troubleshoot basic technology issues and elevate more complex needs when appropriate
• Help advisors become more comfortable and effective with the technology available to them

Qualifications for Success

• Strong organizational skills and attention to detail
• Excellent written and verbal communication skills
• Comfortable using Instagram, Facebook and other social media platforms
• Familiarity with Canva or similar design tools
• Strong general technology skills and willingness to learn new platforms
• Ability to manage multiple priorities and deadlines in a fast-paced environment
• Positive, professional and service-oriented approach
• Comfortable working independently while also collaborating closely with a team
• Interest in marketing, real estate, luxury brands or related fields
• Previous administrative, marketing or real estate experience is ideal but not required

The Ideal Candidate

You are proactive, organized and eager to learn. You enjoy helping people and are equally comfortable working behind the scenes to keep an office organized and jumping into a creative project. You don't need to arrive knowing everything about real estate or luxury marketing. What matters most is that you are resourceful, dependable, comfortable with technology and willing to learn.

You take ownership of your work, pay attention to the details and enjoy being the person others can rely on to help get things done.

About the Opportunity

This position offers the opportunity to gain hands-on experience across marketing, social media, technology, real estate and business operations while working within one of the world's most recognized luxury real estate networks.

You will work closely with experienced marketing professionals, office leadership and successful real estate advisors while developing skills that can support continued growth within the organization.

This position supports both our Ridgefield and New Canaan offices and requires the ability to work from either location based on office coverage needs.