Administrative Manager – Workforce & HR Operations

DT Professional Services; New Mexico; On-site; USD 50,000 - 55,000; Full time

Benefits offered by this job

Health insurance

401(k) retirement plan

Tuition & certificate reimbursement

Paid time off

Job summary

DT Professional Services in White Sands, NM is seeking an Administrative Manager to support manpower and personnel management. The role focuses on hiring, personnel actions, staffing documentation, training requests, and workforce tracking, ensuring accuracy and compliance with HR policies.

The Administrative Manager I will work with division managers and stakeholders to maintain action packages, track progress, and improve administrative processes while supporting departmental objectives.

Qualifications

• Active Secret Clearance.
• Experience providing administrative, personnel, HR, workforce support.
• Proficiency with Microsoft Office Suite (Excel, Word, PowerPoint, Outlook).
• Strong organizational skills and attention to deadlines.
• Strong written and verbal communication with stakeholders.

Responsibilities

• Develop, prepare, and track personnel action packages, including recruitment actions, job advertisements, promotions, reassignments, and other personnel-related requests.
• Initiate, review, monitor, and track personnel actions through applicable automated systems to ensure timely processing and completion.
• Support division managers with the preparation and documentation required to justify vacant positions and initiate hiring actions.
• Maintain an accurate repository of hiring and personnel action packages to support recruitment requirements.
• Assist with data entry and preparation of administrative, personnel, and hiring-related forms and documentation.
• Maintain and update automated tracking systems, databases, and spreadsheets related to staffing, personnel actions, vacancies, and workforce end strength.
• Monitor personnel actions and provide status updates to management.
• Track training requests and related documentation to support employee development and workforce readiness.
• Review administrative processes and workflows to identify inefficiencies and recommend process improvements.
• Gather, organize, and maintain information related to administrative activities and work products.
• Take meeting notes and document relevant actions, decisions, and follow-up items.
• Collaborate with managers and stakeholders to improve administrative processes, documentation, tracking, and deliverables.
• Ensure administrative activities and personnel documentation are completed in accordance with HR policies and procedures.
• Perform additional administrative and personnel management duties as assigned.

Skills

Secret clearance

HR/administrative support

Microsoft Office

Organizational skills

Written communication

Job description

DT Professional Services in White Sands, NM is seeking an Administrative Manager to support manpower and personnel management. The role focuses on hiring, personnel actions, staffing documentation, training requests, and workforce tracking, ensuring accuracy and compliance with HR policies.

The Administrative Manager I will work with division managers and stakeholders to maintain action packages, track progress, and improve administrative processes while supporting departmental objectives.