Administrative Manager (Hybrid Opportunity)

Stanford University School of Medicine; Palo Alto (CA); On-site; USD 90,000 - 110,000; Full time

Job summary

The Stanford Division of Nephrology within Stanford University School of Medicine is seeking an Administrative Manager (ASA 1) to provide operational support to faculty, staff, trainees and programs.

Reporting to the Division Director, you will oversee people functions (academic affairs, human resources), collaborate on facilities management and lead a team of administrative staff supporting faculty and intra-department groups.

Qualifications

• Bachelor’s degree with three years of relevant experience or equivalent combination.
• Ability to prioritize own work and multi-task.
• Excellent organizational skills.
• Demonstrated initiative and ownership of projects.
• Effective written and oral communication.
• Sound judgment for independent decision-making.
• Ability to work both independently and as part of a team.
• Knowledge of relevant subject matter.
• Ability to direct the work of others when supervision is required.

Responsibilities

• Implement and evaluate day-to-day activities of the unit, assigning resources to meet goals.
• Collect and analyze data, create reports, identify trends.
• Develop, revise and implement procedures; interpret policies.
• Represent the program as key contact and subject matter expert within the department.
• Organize outreach, communications, training, and events.
• Support budgets, monitor expenditures and provide forecasting input.
• Direct staff and supervise as needed.

Skills

Prioritization

Multi-tasking

Organizational skills

Initiative

Communication

Judgment

Teamwork

Supervision

Subject matter knowledge

Education

Bachelor's degree + 3 years experience or equivalent

Job description

Job Description
The Stanford Division of Nephrology is a dynamic and growing division within the Department of Medicine and Stanford University’s School of Medicine. Nephrology is the branch of internal medicine devoted to the study, diagnosis, and treatment of kidney disease. The Division of Nephrology is committed to excellence, innovation and diversity and offers faculty and fellows unparalleled prospects for research, clinical training, University and community service. Our staff are critical to supporting our organization’s goals and enabling our ongoing mission to deliver world-class patient care, conduct cutting-edge research and educate the next generation of leaders and scientists to tackle public health challenges.

Job Description
The Stanford Division of Nephrology is a dynamic and growing division within the Department of Medicine and Stanford University’s School of Medicine. Nephrology is the branch of internal medicine devoted to the study, diagnosis, and treatment of kidney disease. The Division of Nephrology is committed to excellence, innovation and diversity and offers faculty and fellows unparalleled prospects for research, clinical training, University and community service. Our staff are critical to supporting our organization’s goals and enabling our ongoing mission to deliver world-class patient care, conduct cutting-edge research and educate the next generation of leaders and scientists to tackle public health challenges.
We are seeking to fill the role of Administrative Manager (ASA 1) who will provide operational support to our faculty, staff, trainees and programs. Reporting to the Division Director, you will support people functions (academic affairs, human resources), partner on facilities management and oversee special projects. In addition, you will lead our team of administrative staff directly supporting faculty and intra-department groups and programs. Help us reinforce the next generation of professional and scientific staff in a positive and productive work culture. Are you personable, proactive, love tackling multiple projects and exude a high-level of customer service, productivity, accuracy, organization and independence? Then this may be the place for you! Bring your talent and skill to help support our mission to advance human health.Responsibilities
Core Duties:

• Independently implement, administer and evaluate day-to-day activities of the unit, function or program by identifying and executing tasks and objectives, making recommendations that impact policies and programs, and assigning resources to achieve the goals of the program.
• Collect and analyze data, create reports, review and explain trends; formulate and evaluate alternative solutions and/or recommendations to achieve the goals of the program or function.
• Analyze and interpret policies; develop, revise and implement procedures for program or function.
• Represent the program or function as the key contact and subject matter expert within the department, unit or school. Commit resources and provide information and/or training. May also represent the program or function to external/internal stakeholders and constituencies.
• Organize and/or participate in outreach activities that may include developing communications and training, planning/promoting events and/or conferences.
• May participate in development of budgets, monitor, and approve expenditures. May perform limited forecasting and provide recommendations that determine the budget.
• May direct staff to perform various tasks and assignments. May also supervise staff.
  

Minimum Education And Experience
Bachelor’s degree and three years of relevant experience, or combination of education and relevant experience.
Knowledge, Skills And Abilities

• Demonstrated ability to prioritize own work and multi-task.
• Demonstrated excellent organizational skills.
• Demonstrated ability to take initiative and ownership of projects.
• Ability to communicate effectively both orally and in writing.
• Ability to routinely and independently exercise sound judgment in making decisions.
• Demonstrated experience working independently and as part of a team.
• Relevant subject matter knowledge.
• Ability to direct the work of others, for jobs requiring supervision.