Administrative Manager — Executive Support Lead

Vylor Inc.; Johnston (IA); On-site; USD 75,000 - 105,000; Full time

Benefits offered by this job

Health benefits

Paid time off

Parental leave

Retirement plan

Tuition reimbursement

Career development

Job summary

Join Vylor, a leading crop science innovator, at our Johnston, Iowa headquarters as an Administrative Manager. You will support the VP of Biotechnology, lead Administrative Coordinators, and drive department-wide administrative excellence, ensuring smooth operations and impactful initiatives across the biotechnology teams.

The role requires discretion, strong organizational skills, and the ability to lead, coordinate, and deliver large-scale projects in a fast-paced environment.

Qualifications

• Bachelor’s degree or an equivalent combination of education and relevant experience.
• At least four years of administrative or related experience, such as executive support, project or program management, or event planning.
• Direct experience providing executive-level or senior executive-level administrative support.
• Direct experience leading an administrative team.
• Demonstrated discretion, sound judgment, and commitment to confidentiality.
• Strong interpersonal skills and the ability to work independently and collaboratively across the organization.
• Excellent organization, attention to detail, time management, and ability to manage competing priorities and deadlines with composure.
• Excellent written, verbal, and interpersonal communication skills.
• Strong problem-solving skills, including the ability to research issues and recommend solutions.
• Ability to plan, coordinate, delegate, and leverage a team to deliver large-scale projects.

Responsibilities

• Report directly to the Vice President of Biotechnology and provide detailed, proactive executive support, including calendar management, meeting preparation, travel coordination, expense reports, budgets, and invoices.
• Lead, supervise, and coordinate the work of the department’s Administrative Coordinators, including workload planning, delegation, coaching, career development, and performance management.
• Provide functional support to the Biotechnology Leadership Team and help plan and execute department-level projects, events, and meetings.
• Serve as a key administrative contact for Human Resources processes, including position management, hiring and onboarding, document verification and time entry; coordinate execution with Administrative Coordinators across the department.
• Design, improve, and maintain effective administrative workstreams, processes, reports, files, and document-management practices.
• Coordinate department and leadership meetings, including logistics, agendas, minutes, action tracking, and distribution of materials.
• Prepare and proofread correspondence, spreadsheets, presentations, reports, and other business documents.
• Research issues, evaluate options, and recommend practical solution.
• Lead, participate in, or support company functions, committees, and cross-functional teams.
• Perform other duties as assigned.

Skills

Executive support

Team leadership

Project management

Discretion & confidentiality

Interpersonal skills

Organization

Communication

Problem solving

Time management

Independent work

Education

Bachelor's degree

Tools

Microsoft Outlook

Microsoft Word

Microsoft Excel

Microsoft PowerPoint

Workday

Concur

SAP

Job description

Join Vylor, a leading crop science innovator, at our Johnston, Iowa headquarters as an Administrative Manager. You will support the VP of Biotechnology, lead Administrative Coordinators, and drive department-wide administrative excellence, ensuring smooth operations and impactful initiatives across the biotechnology teams.

The role requires discretion, strong organizational skills, and the ability to lead, coordinate, and deliver large-scale projects in a fast-paced environment.