Administrative Manager, ASG II (Hybrid)

Utmb; Galveston (TX); On-site; USD 60,000 - 80,000; Full time

Job summary

UTMB Health seeks a detail-oriented administrator to manage end-to-end recruitment and onboarding for Faculty and APP positions, coordinating postings, candidate communication, interviews, and offers.

The role partners with departmental leadership, IT, HR, credentialing, and search committees to ensure smooth onboarding, accurate records, and compliant processes.

Qualifications

• Bachelor's degree or equivalent and three years related experience.
• Experience with faculty/APP recruitment processes preferred.

Responsibilities

• Manage end-to-end recruitment for Faculty and APP positions, including postings, tracking, interview scheduling and offers.
• Serve as primary liaison between departmental leadership, HR, credentialing, and search committees for timely communication.
• Coordinate onboarding activities (orientation, credentialing support, equipment/space prep) for new Faculty and APPs.
• Develop onboarding checklists and timelines tailored to Faculty and APP roles.
• Collaborate with IT, HR, Compliance to meet onboarding requirements.
• Provide high-level customer service to candidates, new hires, and leadership.
• Maintain accurate records of recruitment and onboarding activities.
• Act as a resource for inquiries about hiring processes and institutional policies.
• Execute with minimal direction, high-level administrative duties with discretion.

Skills

Recruitment coordination

Communication skills

Onboarding processes

Education

Bachelor's degree or equivalent

Job description

Bachelor's degree or equivalent and three years related experience.

Job Description:

To manage the business and other clerical activities for a department.

Job Duties:

• Manage the end-to-end recruitment process for Faculty and APP positions, including job postings, applicant tracking, interview scheduling, and offer processing.
• Serve as the primary liaison between departmental leadership, HR, credentialing, and search committees to ensure timely and effective communication.
• Coordinate onboarding activities to ensure a seamless transition for new Faculty and APPs, including orientation scheduling, credentialing support, and equipment/space preparation.
• Develop and maintain onboarding checklists and timelines tailored to Faculty and APP roles.
• Collaborate with other departments (e.g., IT, HR, Compliance) to ensure onboarding requirements are met.
• Provide high-level customer service to candidates, new hires, and departmental leadership.
• Maintain accurate and up-to-date records of recruitment and onboarding activities.
• Act as a resource for inquiries related to hiring processes, onboarding steps, and institutional policies.
• Responsible for executing with minimal direction, administrative duties at the highest level while exercising considerable discretion and judgment
  

Salary Range:

Commensurate with experience.

EQUAL EMPLOYMENT OPPORTUNITY:

UTMB Health strives to provide equal opportunity employment without regard to race, color, religion, age, national origin, sex, gender, sexual orientation, gender identity/expression, genetic information, disability, veteran status, or any other basis protected by institutional policy or by federal, state or local laws unless such distinction is required by law. As a Federal Contractor, UTMB Health takes affirmative action to hire and advance protected veterans and individuals with disabilities.