Administrative Manager, ASG II (Hybrid)

The University of Texas Medical Branch; Galveston (TX); On-site; USD 55,000 - 75,000; Full time

Job summary

The University of Texas Medical Branch (UTMB) in Galveston, TX seeks an experienced administrative professional to manage end-to-end recruitment for Faculty and APP positions and to coordinate onboarding, credentialing, and orientation activities. The role requires strong communication, record-keeping, and discretion in handling sensitive processes.

Responsibilities include serving as a liaison among departments, maintaining onboarding checklists, and ensuring timely communication with search

Qualifications

• Bachelor's degree or equivalent and three years related experience.
• Experience coordinating recruitment, onboarding, and communications.

Responsibilities

• Manage the end-to-end recruitment process for Faculty and APP positions, including job postings, applicant tracking, interview scheduling, and offer processing.
• Serve as the primary liaison between departmental leadership, HR, credentialing, and search committees to ensure timely and effective communication.
• Coordinate onboarding activities to ensure a seamless transition for new Faculty and APPs, including orientation scheduling, credentialing support, and equipment/space preparation.
• Develop and maintain onboarding checklists and timelines tailored to Faculty and APP roles.
• Collaborate with other departments (e.g., IT, HR, Compliance) to ensure onboarding requirements are met.
• Provide high-level customer service to candidates, new hires, and departmental leadership.
• Maintain accurate and up-to-date records of recruitment and onboarding activities.
• Act as a resource for inquiries related to hiring processes, onboarding steps, and institutional policies.
• Responsible for executing with minimal direction, administrative duties at the highest level while exercising considerable discretion and judgment

Skills

Recruitment coordination

Onboarding management

Record keeping

Customer service

Communication

Education

Bachelor's degree or equivalent

Job description

Minimum Qualifications

Bachelor's degree or equivalent and three years related experience.

Minimum Qualifications

Bachelor's degree or equivalent and three years related experience.

Job Description

To manage the business and other clerical activities for a department.

Job Duties

• Manage the end-to-end recruitment process for Faculty and APP positions, including job postings, applicant tracking, interview scheduling, and offer processing.
• Serve as the primary liaison between departmental leadership, HR, credentialing, and search committees to ensure timely and effective communication.
• Coordinate onboarding activities to ensure a seamless transition for new Faculty and APPs, including orientation scheduling, credentialing support, and equipment/space preparation.
• Develop and maintain onboarding checklists and timelines tailored to Faculty and APP roles.
• Collaborate with other departments (e.g., IT, HR, Compliance) to ensure onboarding requirements are met.
• Provide high-level customer service to candidates, new hires, and departmental leadership.
• Maintain accurate and up-to-date records of recruitment and onboarding activities.
• Act as a resource for inquiries related to hiring processes, onboarding steps, and institutional policies.
• Responsible for executing with minimal direction, administrative duties at the highest level while exercising considerable discretion and judgment

Salary Range

Commensurate with experience.

EQUAL EMPLOYMENT OPPORTUNITY

UTMB Health strives to provide equal opportunity employment without regard to race, color, religion, age, national origin, sex, gender, sexual orientation, gender identity/expression, genetic information, disability, veteran status, or any other basis protected by institutional policy or by federal, state or local laws unless such distinction is required by law. As a Federal Contractor, UTMB Health takes affirmative action to hire and advance protected veterans and individuals with disabilities.

Primary Location

United States-Texas-Galveston

Work Locations

0769 - John Sealy Annex

Job

Clerical & Administrative SupportRegular

Shift

Standard

Employee Status

Supervisor

Job Level

Day Shift

Job Posting

Sep 23, 2026, 4:22:01 AM