Administrative Manager (Accounting, Background) -Japanese Bilingual

Pasona Inc.; San Jose (CA); Hybrid; USD 130,000 - 150,000; Full time

Job summary

Pasona Inc. seeks an experienced Accounting Manager to oversee financial operations and reporting from our San Jose, CA office. The role combines hands-on accounting (80%) with light HR and administrative duties (20%), working in a small, collaborative team.

The ideal candidate will have strong U.S. GAAP knowledge, proficiency in QuickBooks and Excel, and bilingual Japanese and English. A Bachelor's in accounting is required; CPA is a plus, and the office embraces a hybrid schedule with 2–3 days

Qualifications

• 5–8 years of hands-on accounting experience, preferably in a small to mid-sized company.
• Strong working knowledge of U.S. GAAP and financial operations.
• Proficiency with accounting software (e.g., QuickBooks) and Excel.
• Bilingual proficiency in Japanese and English (required).
• CPA certification is a strong plus but not required.
• Flexible and self-motivated, with the ability to multitask in a small team environment.

Responsibilities

• Prepare monthly financial statements (balance sheet, income statement, loan reports) and submit to headquarters.
• Supervise billing, AR/AP, and data entry staff; ensure proper accounting treatment and accuracy.
• Maintain internal controls for accounting processes, cash management, and financial reporting in line with U.S. GAAP.
• Manage day-to-day cash flow, including loans, lines of credit, vendor payments, and intercompany transactions.
• Maintain and manage the chart of accounts, fixed asset records, and liabilities.
• Provide financial data for external tax filings and collaborate with CPA firms and auditors during annual audits.
• Prepare tax-related documentation (sales/use tax, property tax, etc.) and support HQ reporting and consolidation.
• Serve as the primary liaison with external banks, insurance brokers, and accounting firms.
• Administer employee benefits (health insurance, 401(k)), ensuring compliance with relevant labor and HIPAA regulations.
• Maintain employee records and PTO balances.
• Coordinate with external payroll provider; review payroll changes, deductions, and garnishments.
• Monitor updates to employment laws and assist with revisions to the Employee Handbook.
• Handle basic office operations, including supply management, vendor communications, and business travel arrangements.

Skills

Accounting

U.S. GAAP

QuickBooks

Excel

Bilingual Japanese/English

Education

Bachelor’s degree in Accounting, Finance, or related field

Tools

QuickBooks

Excel

Job description

Location: San Jose CA Office

Work Style: 2 to 3 times at Office per week (Hybrid)

Job Title: Administrative General Manager

Location: San Jose, CA

Work Style: Hybrid (2–3 days/week in-office)

Salary Range: $130,000 -15,000

Company Size: Small office environment (approx. 11 employees)

Position Overview

We are seeking an experienced Accounting Manager who will primarily oversee the company’s financial and accounting operations, representing approximately 80% of the role. In addition, this individual will handle light HR and administrative duties (approx. 20%), functioning as an Office Manager within our small, collaborative office in San Jose. The ideal candidate is hands‑on, detail‑oriented, and flexible, with strong knowledge of U.S. GAAP and the ability to support general office operations.

Key Responsibilities (80% – Accounting & Finance)

• Prepare monthly financial statements (balance sheet, income statement, loan reports) and submit to headquarters
• Supervise billing, AR/AP, and data entry staff; ensure proper accounting treatment and accuracy
• Maintain internal controls for accounting processes, cash management, and financial reporting in line with U.S. GAAP
• Manage day-to-day cash flow, including loans, lines of credit, vendor payments, and intercompany transactions
• Maintain and manage the chart of accounts, fixed asset records, and liabilities
• Provide financial data for external tax filings and collaborate with CPA firms and auditors during annual audits
• Prepare tax-related documentation (sales/use tax, property tax, etc.) and support HQ reporting and consolidation
• Serve as the primary liaison with external banks, insurance brokers, and accounting firms

Additional Responsibilities (20% – HR & General Affairs)

• Administer employee benefits (health insurance, 401(k)), ensuring compliance with relevant labor and HIPAA regulations
• Maintain employee records and PTO balances (vacation, sick leave, holidays)
• Coordinate with external payroll provider; review payroll changes, deductions, and garnishments
• Monitor updates to employment laws and assist with revisions to the Employee Handbook
• Handle basic office operations, including supply management, vendor communications, and business travel arrangements

Ideal Candidate Profile

• 5–8 years of hands‑on accounting experience, preferably in a small to mid‑sized company
• Strong working knowledge of U.S. GAAP and financial operations
• Proficiency with accounting software (e.g., QuickBooks) and Excel
• Bilingual proficiency in Japanese and English (required)
• CPA certification is a strong plus but not required
• Flexible and self‑motivated, with the ability to multitask in a small team environment

Education

• Bachelor’s degree in Accounting, Finance, or a related field