Accounting & Administration Associate

Pasona Inc.; San Francisco (CA); Hybrid; USD 62,000 - 70,000; Full time

Benefits offered by this job

Medical/Dental/Vision/Life Insurance

401(k) Plan

Job summary

Pasona Inc. seeks a bilingual Japanese-English Accounting & Administration Associate to support its Japanese government-affiliated client in the San Francisco Bay Area. The role covers accounting, administration, HR, and office operations, with coordination to Japan HQ and external service providers.

The position is hybrid, requiring 2 remote days, 1 day in San Francisco, and 2 days at other Bay Area locations such as San Mateo and Palo Alto. Start date in early November 2026.

Qualifications

• Bachelor's degree or higher.
• Minimum 2 years of experience in accounting, administration, HR, operations, or related field.
• Business-level proficiency in both Japanese and English.
• Strong Microsoft 365 skills, including Excel, Word, Outlook, PowerPoint, Teams and OneDrive.
• Ability to commute to multiple Bay Area locations as required.

Responsibilities

• Prepare accounting vouchers using the organization’s accounting system and review supporting documentation.
• Process payments through ACH transfers, check issuance, and other payment methods.
• Compile accounting vouchers, financial reports, audit-related materials, and other documents for headquarters.
• Support accounting and budget-related activities.
• Coordinate meetings and appointments; arrange business travel and reimbursements.
• Handle general inquiries and provide day-to-day administrative support.
• Support office management, lease administration, document management, and inventory management.
• Prepare and consolidate internal approval requests and reports.
• Perform data entry, filing, and document administration.
• Coordinate administrative matters with headquarters in Japan.
• Support employee HR administration and expatriate-related matters.
• Assist with information systems administration.
• Coordinate with external legal and tax professionals as needed.

Skills

Organizational skills

Communication skills

Coordination

Teamwork

Education

Bachelor's degree or higher

Tools

Microsoft 365

Excel

Word

Outlook

PowerPoint

Teams

OneDrive

Job description

Position Administrative/Accounting Assistant

Location: San Francisco Bay Area, CA - Hybrid 2 days (WFH)

1 day at the San Francisco office

2 days at other Bay Area locations, including San Mateo and Palo Alto

Compensation: $31.19/hour + Discretionary Bonus

Employment Type: Full-Time, Non-Exempt

Schedule: Monday-Friday, 9:00 a.m. - 5:00 p.m.

Start Date: Early November 2026 (tentative)

Company Overview

A Japanese government-affiliated organization is seeking a bilingual Japanese-English Accounting & Administration Associate to support its operations in the San Francisco Bay Area. This position supports a broad range of functions, including accounting, administration, human resources, office operations, and process improvement, while coordinating with headquarters in Japan and external professional service providers.

Work Arrangement

This is a hybrid position with a combination of remote work and onsite work across the San Francisco Bay Area.

The typical weekly schedule includes:

2 days remote

1 day at the San Francisco office

2 days at other Bay Area locations, including San Mateo and Palo Alto

Candidates should be comfortable commuting to multiple locations within the Bay Area as required.

Key Responsibilities

Accounting & Finance

• Prepare accounting vouchers using the organization's accounting system and review supporting documentation
• Process payments through ACH transfers, check issuance, and other payment methods
• Compile accounting vouchers, financial reports, audit-related materials, and other documents for headquarters
• Support accounting and budget-related activities

Administration, HR & Office Operations

• Coordinate meetings and appointments
• Arrange business travel and process travel expense reimbursements
• Handle general inquiries and provide day-to-day administrative support
• Support office management, lease administration, document management, and inventory management
• Prepare and consolidate internal approval requests and reports
• Perform data entry, filing, and document administration
• Coordinate administrative matters with headquarters in Japan
• Support employee HR administration and expatriate-related matters
• Assist with information systems administration
• Coordinate with external legal and tax professionals as needed

Process Improvement

• Support the digitization and streamlining of office operations
• Identify opportunities to improve administrative processes and efficiency

Qualifications

Required

• Bachelor's degree or higher
• Minimum 2 years of experience in accounting, bookkeeping, administration, HR, operations, or a related field
• Business-level proficiency in both Japanese and English
• Strong Microsoft 365 skills, including Excel, Word, Outlook, PowerPoint, Teams, and OneDrive
• Strong organizational, communication, and coordination skills
• Ability to handle a broad range of accounting and administrative responsibilities proactively and flexibly
• Strong teamwork and ability to coordinate with internal and external stakeholders
• Ability to commute to San Francisco, San Mateo, Palo Alto, and other Bay Area locations as required
• Must be legally authorized to work in the United States and maintain valid work authorization throughout employment

Compensation & Benefits

• Comprehensive Medical, Dental, Vision, and Life Insurance Coverage
• 401(k) Retirement Savings Plan