Administrative Manager

Youth Advocate Programs, Inc.; Washington (District of Columbia); On-site; USD 25,000 - 39,000; Part time

Benefits offered by this job

Voluntary Dental

Voluntary Vision

UNUM Supplemental Insurance

403(b) Retirement Savings Plan

Pet Insurance

Employee Assistance Program

Direct Deposit

Weekly Pay

Flexible Schedule

Job summary

Youth Advocate Programs, Inc. is seeking an Administrative Manager to provide essential office support for the program office in a part-time capacity.

The role requires handling receptionist duties, weekly paperwork, and payroll processing while maintaining confidential records for participants and personnel. The ideal candidate will be organized, detail-oriented, and capable of working in a fast-paced, professional environment with staff, families, and service providers.

Qualifications

• Minimum High School Diploma or GED is required.
• Associate's degree in Business Administration or related is preferred.
• Previous experience in an administrative or similar role.
• Proficiency in Microsoft Office (O365) (Word, Excel, Outlook, etc.)
• Knowledge of using various database type systems is helpful.
• Some understanding of insurance and third-party billing is helpful.

Responsibilities

• Serve as office receptionist.
• Prepare weekly paperwork and payroll processing.
• Maintain confidential participant and personnel records.
• Work in a fast-paced environment with professionalism.
• Collaborate with staff, families, and service providers.

Skills

Strong communication skills

Detail oriented

Dedicated

Ability to make an impact

Flexible schedule

Spanish speaking (preferred)

Reliable transportation

Education

High school diploma or GED

Associate's degree preferred

Tools

Microsoft Office 365

Database systems knowledge

Proficient in Word Processing & Spreadsheets

Job description

Status: Part-Time Hourly FLSA Classification:Non-Exempt

Summary of Position: Administrative Manager provides office support for all aspects of the program office.

• Administrative Manager functions as the office receptionist, prepares weekly paperwork, and payroll processing. Also, maintains confidential participant and personnel records.
• Individual must be able to work in a fast paced and demanding environment and maintain a professional manner with staff, families, and other service providers.
• Must be organized, pay attention to detail, have good time management skills, and be computer literate (Proficient in Microsoft Office Suite/365 – Word Processing and Spreadsheet Software)
• Must have the ability to work well with others, be friendly and have an outgoing personality.

Qualifications/Requirements

• Minimum High School Diploma or GED is required.
• Associate's degree in Business Administration or related is preferred.
• Previous experience in an administrative or similar role
• Proficient Computer knowledge is necessary, specific skills will be evaluated upon interview.
• Proficiency in Microsoft Office (O365) (Word, Excel, Outlook, etc.)
• Knowledge of using various database type systems is helpful.
• Some understanding of insurance and third-party billing is helpful.
• Exceptional organizational skills and attention to detail
• Bilingual/Spanish Speaking is a plus.
• Flexibility in hours and non-traditional work hours, may work some evenings or weekends
• Reliable transportation, valid driver's license, and current auto insurance coverage required.

Benefits Available

• Voluntary Dental
• Voluntary Vision
• UNUM Supplemental Insurance
• 403(b) Retirement Savings Plan.
• Pet Insurance
• Employee Assistance Program
• Direct Deposit
• Weekly Pay
• Flexible Schedule

Youth Advocate Programs, Inc. is an Equal Opportunity Employer.

All qualified applicants will receive consideration for employment based on individual merit, skills, and qualifications, without regard to race, age, color, ancestry, national origin, religion, sex, military or veteran status, or disability or any other status protected by the laws or regulations in the locations where YAP operates. YAP will not tolerate discrimination or harassment based on any of these characteristics

Travel Required

No .

Basic Computer Skills

Intermediate

Strong Communication Skills

Some Knowledge

Some Knowledge

Detail Oriented

Capable of carrying out a given task with all details necessary to get the task done well

Dedicated

Devoted to a task or purpose with loyalty or integrity

Ability to Make an Impact

Inspired to perform well by the ability to contribute to the success of a project or the organization

Education

Required

High School or better.

Preferred

Associates or better.

Licenses & Certifications

Preferred

Driver's License

Equal Opportunity Employer
This employer is required to notify all applicants of their rights pursuant to federal employment laws.For further information, please review the Know Your Rights notice from the Department of Labor.