Administrative Manager

US SENATE; Washington (District of Columbia); Sur place; USD 70 000 - 105 000; Plein temps

Résumé du poste

The Secretary of the Senate's Disbursing Office seeks an Administrative Manager to oversee office operations, coordinate multiple priorities, and support senior leadership in Washington, DC.

Candidates should have an associate's degree and five to eight years of relevant administrative experience, with strong communication, records management, scheduling, and handling confidential information. The complete vacancy announcement and application may be found on the United States Senate Career Page.

Qualifications

• Associate's degree required plus five to eight years of relevant administrative or executive support experience.
• Experience coordinating multiple priorities, deadlines, and office operations.
• Ability to supervise staff, allocate work, monitor performance, and ensure timely completion of tasks.
• Strong written and oral communication skills for preparing and reviewing official documents.
• Proficiency with standard office software and information management systems.

Responsabilités

• Supervise and coordinate administrative staff and workloads.
• Provide administrative support to senior leadership and manage executive schedules.
• Coordinate meetings and assignments, anticipating competing demands and resolving issues.
• Prepare and review correspondence, reports, and official documents.
• Maintain organized records and ensure compliance with procedures.

Connaissances

Staff supervision

Executive support

Records management

Scheduling

Communication

Confidential information handling

Office operations

Prioritization

Formation

Associate degree

Description du poste

The Secretary of the Senate's Disbursing Office is seeking an Administrative Manager . The complete vacancy announcement and application may be found on the United States Senate Career Page at https://sen.gov/YO0NL.

An associate's degree and five to eight years of relevant administrative, executive support, office management, or related professional experience.

• Knowledge of administrative practices, office operations, records management, and procedures for coordinating multiple priorities, assignments, and deadlines.
• Ability to supervise and coordinate staff, establish work priorities, delegate assignments, monitor performance, and ensure the timely and accurate completion of work.
• Ability to provide administrative support to senior leadership, manage executive schedules, coordinate meetings and assignments, and anticipate and address competing demands.
• Ability to communicate clearly and professionally, both orally and in writing, and to prepare, review, and coordinate correspondence, reports, and other official documents.
• Ability to use computers, standard office software, and electronic information management systems to organize records, process information, and support administrative operations.
• Ability to exercise sound judgment, make decisions independently within established guidelines, resolve routine administrative issues, and identify matters requiring management attention.
• Ability to establish and maintain effective working relationships with senior officials, colleagues, external stakeholders, and the public while demonstrating professionalism, tact, and diplomacy.
• Ability to appropriately handle sensitive information and confidential personnel, financial, and administrative matters.
• Ability to review information and documentation for accuracy, maintain organized records, and ensure work is completed in accordance with established procedures and requirements.

Preferred Qualifications:

• Experience supporting senior executives or managing administrative operations in a complex organization.
• Experience supervising employees, coordinating workloads, and supporting staff development.
• Familiarity with the United States Senate, the legislative branch, or comparable governmental operations.
• Ability and willingness to learn Senate policies, procedures, organizational responsibilities, and legislative processes.

LICENSES, CERTIFICATIONS, AND OTHER REQUIREMENTS

None.