Administrative Manager

Stansfeld Scott Inc; Orlando (FL); On-site; USD 70,000 - 90,000; Full time

Job summary

A leading supplier of wines and spirits in the Caribbean seeks a dynamic leader for their administrative team in Florida. This role demands a highly organized individual with extensive experience in HR and operational management to oversee a multifaceted administrative function across international teams. Join a company dedicated to innovation and growth in a collaborative professional environment.

Benefits

Growing with a well-established company

Dynamic professional culture

Qualifications

• 8–10 years of experience in HR and administrative leadership.
• Proven leadership in recruitment and operational support.
• Experience with international teams and cultural adaptability.

Responsibilities

• Lead the administrative team managing HR and logistical processes.
• Implement operational workflows and ensure compliance.
• Support recruitment efforts and build operational infrastructure.

Skills

Leadership

Communication

Project Management

Change Management

Job description

Stansfeld Scott is a leading supplier of wines and spirits to the Caribbean region, with over 40 years of experience within the industry. Our success is built on engaging passionate individuals who embrace bold thinking, challenge conventions, and drive strategic growth. We manage an exceptional portfolio of wines and spirits across the Caribbean, Central America, and Mexico.

THE ROLE

We are seeking a highly organized, adaptable and resourceful leader to guide and motivate our administrative team. Responsibilities within this role include logistical, HR, and compliance functionalities.

Based in our Tampa, Florida office, this individual will play a key role in supporting our team located across multiple countries, ensuring efficient operations, strong talent practices, and seamless internal support. The ideal candidate thrives in a fast-paced environment, is culturally aware, and brings a solutions-oriented mindset to both people and process challenges.

RESPONSIBILITIES

Administrative Management

• Lead the administrative team responsible for sales order processing, documentation, and internal support functions
• Lead all core HR functions, including onboarding, offboarding, employee relations, and HR policy management
• Support the recruitment process by coordinating with hiring managers to develop job descriptions, post openings, screen candidates, schedule interviews, and assist with assessments and reference checks.
• Ensure compliance with employment regulations and maintain relevant documentation standards
• Provide logistical and administrative support for sales meetings, supplier visits, and trade shows
• Ensure compliance with industry regulations, corporate licenses and permits
• Ensure the smooth running of the office environment
• Foster a culture of ownership, attention to detail, and continuous improvement within the administrative team

Process & Systems Oversight

• Implement and maintain clear operational workflows, standard operating procedures, and internal controls
• Oversee the assignment, maintenance, and tracking of company-issued technology tools and devices (e.g. laptops, phones, shared drives, communication platforms)
• Promote accountability and operational excellence through structured documentation, training, and ongoing refinement of tools and processes

REQUIREMENTS

• 8–10 years of progressive experience across HR, people operations, or administrative leadership
• Proven ability to lead recruitment efforts and build operational infrastructure to support team growth
• Experience working with international teams; able to adapt and engage with individuals from different cultural backgrounds
• Excellent communication, project management, and change management skills
• A proactive mindset and a passion for creating structured, efficient, and people-centered processes

REWARDS

• Growing with a well-established, privately-held company committed to ongoing innovation
• Immersed in a professional culture that encourages dynamic growth

Available Positions at Stansfeld Scott Inc. – Florida