Administrative Manager

Amwins; Jacksonville (FL); On-site; USD 42,000 - 60,000; Full time

Job summary

Amwins in Jacksonville, FL is seeking an Administrative Manager to coordinate in-office events, support offsite events, and provide essential tech support for new hires. The role also covers travel planning, expense reporting, intern program support, vendor coordination, and internal and division liaison duties to ensure smooth operations.

The position requires 2–3 years of office experience and a degree is preferred.

Qualifications

• 2–3 years experience in an office environment.
• Strong oral and written communication skills.
• Well-developed interpersonal skills and professionalism.

Responsibilities

• In-office events coordination: organize and manage events within the office.
• Offsite event support: assist and logistically support events outside the office.
• New hire tech support: ensure new employees have required technology and support.
• Travel booking: arrange travel for employees as needed.
• Expense report delegation: assist with submission and reimbursement processes.
• Program support for interns: guide and mentor interns.
• Vendor support: manage relationships with external vendors.
• Division liaison: coordinate between divisions for smooth communication.
• Internal liaison: facilitate communication among teams to improve workflow.
• Office assignment management: oversee allocation of spaces and resources.
• Licensing: manage licenses and compliance.
• Timecards and time off management: handle timekeeping and leave requests.
• Committee management: organize and oversee committees.

Skills

Office experience

Oral & written communication

Education

Associates or Bachelors degree preferred

Job description

At Amwins, we succeed together — and have a good time doing it.
We know people don't leave companies. They leave cultures — which is why we work so hard on ours. At Amwins, we thrive on collaboration, not cutthroat competition. Our teams work together to help each other succeed, and we do right by our clients so they can do right by theirs.
First and foremost, we invest in our employees. That investment shows in everything we do; education and development programs, comprehensive and competitive benefits, and an organizational structure that's 43% owned by employee shareholders.
Our commitment to diversity, equity and inclusion helps cultivate an open, welcoming workplace that reflects the communities we serve. You will have the opportunity volunteer within Amwins through a wide range of committees and in your community through the Amwins Foundation and Summer of Service.
Working at Amwins means you love what you do, how you do it and, ultimately, who you do it with. Whether it's today or 150 years from now, we continue to invest in our culture and your development so opportunities for growth and career advancement are never in short supply.
Learn more about us at amwins.com.
We see you in Amwins blue!
Join our team as an Administrative Manager in Jacksonville!

Core Competencies

• Two to three years experience, preferably in an office environment
• Associates or Bachelors degree preferred
• Well-developed oral and written communication skills

Key Areas of Responsibility

• In-office events coordination: Organizing and managing events held within the office to foster team engagement and collaboration.
• Offsite event support: Providing assistance and logistical support for events that take place outside of the office environment.
• New hire tech support: Ensuring that new employees have the necessary technology and support to start their roles effectively.
• Travel booking: Arranging travel plans for employees as needed to facilitate business trips.
• Expense report delegation: Assisting in the submission and management of expense reports for reimbursement.
• Program support for interns: Offering guidance and resources to interns to enhance their learning experience within the organization.
• Vendor support: Managing relationships and communications with external vendors to ensure smooth operations.
• Division liaison: Acting as a point of contact between different divisions to streamline communication and collaboration.
• Internal liaison: Facilitating communication and coordination among internal teams to enhance workflow.
• Office assignment management: Overseeing the allocation of office spaces and resources to optimize workplace efficiency.
• Licensing: Managing and maintaining necessary licenses and compliance for operations.
• Timecards and time off management: Handling employee timecards and requests for time off to ensure accurate payroll processing.
• Committee management: Organizing and overseeing committees to ensure they meet their objectives effectively.

Job/Performance Expectations

• Positive helpful attitude towards visitors and employees
• Knowledge of computer software packages including Outlook, Word and Excel
• Attention to detail and problem-solving skills
• Adaptable and motivated to learn
• Diplomatic problem solver and results-driven
• Written and verbal communication skills (in person and on phone)
• Knowledge of office procedures, practices and equipment
• Ability to work independently and in stressful situations
• Ability to multi-task

We are an equal opportunity employer and value diversity at our company. We do not discriminate on the basis of race, religion, color, national origin, gender, sexual orientation, age, marital status, veteran status, or disability status