Administrative Manager

Sunstall Inc.; Jacksonville (FL); On-site; USD 52,000 - 76,000; Full time

Benefits offered by this job

Annual bonus

Medical insurance

Dental & Vision

Life Insurance

401(k) match

HSA

Paid parental leave

Paid time off

Collaborative environment

Job summary

Sunstall Inc. is seeking an Administrative Manager to oversee the day-to-day administrative operations of our Jacksonville office, ensuring a professional, organized, and welcoming environment for teammates, clients, and visitors.

This role will coordinate office services, facilities, events, vendors, and other administrative functions that support productivity and success. Responsibilities include managing supplies and contracts, planning events, supporting onsite IT issues, maintaining the

Qualifications

• Five years of administrative experience in a corporate office setting.
• Associate degree or equivalent education preferred.
• Proficiency with Microsoft Office Suite, collaborative meeting platforms, and general office equipment.
• Excellent organizational skills and attention to detail.
• Strong time-management skills with a proven ability to meet deadlines.
• Enthusiastic, reliable, and people-oriented.

Responsibilities

• Manage administrative operations, including ordering and maintaining office supplies, tracking inventory, and reviewing and coordinating contracts for building maintenance and related services.
• Plan and coordinate in-office and offsite events.
• Provide support for onsite technical issues that affect productivity, such as internet connectivity and copier issues, and coordinate with IT service provider as needed.
• Maintain the office to ensure a clean, organized, and welcoming environment, including preparing the office for events, new hires, and client visits.
• Greet office guests and answer incoming telephone calls in a professional, prompt, and helpful manner.

Skills

Organizational skills

Time management

People-oriented

Attention to detail

Enthusiastic

Education

Associate degree or equivalent education

Tools

Microsoft Office Suite

Collaborative meeting platforms

Job description

Scorpioisateamofexperiencedconstructionmanagementprofessionalsdedicatedtobuildingprojectsthatstrengthencommunitiesandenhancetheplaceswherepeopleliveandwork.

WeareseekinganAdministrativeManagertooverseetheday-to-dayadministrativeoperationsofourofficeandensureaprofessional,organized,andwelcomingenvironmentforteammembers,clients,andvisitors.Thisrolewillcoordinateofficeservices,facilities,events,vendors,andotheradministrativefunctionsthatsupporttheproductivityandsuccessofourteam.

Responsibilities

• Manageadministrativeoperations,includingorderingandmaintainingofficesupplies,trackinginventory,andreviewingandcoordinatingcontractsforbuildingmaintenanceandrelatedservices.
• Planandcoordinatein-officeandoffsiteevents.
• Providesupportforonsitetechnicalissuesthataffectproductivity,suchasinternetconnectivityandcopierissues,andcoordinatewiththeITserviceproviderasneeded.
• Maintaintheofficetoensureaclean,organized,andwelcomingenvironment,includingpreparingtheofficeforevents,newhires,andclientvisits.
• Greetofficeguestsandanswerincomingtelephonecallsinaprofessional,prompt,andhelpfulmanner.

Qualifications

• Fiveyearsofadministrativeexperienceinacorporateofficesettingrequired.
• Associatedegreeorequivalenteducationfromatwo-yearcollegeortechnicalschoolpreferred.
• ProficiencywithMicrosoftOfficeSuite,collaborativemeetingplatforms,andgeneralofficeequipment.
• Excellentorganizationalskillsandattentiontodetail.
• Strongtime-managementskillswithaprovenabilitytomeetdeadlines.
• Enthusiastic,reliable,andpeople-oriented.

WhatScorpioOffers:

• Competitivesalarywithannualperformancebonuses
• Company-paidmedicalinsurancewithcoverageupto100%ofteammemberpremium
• Dental,Vision,Life,Short-TermandLong-TermDisability
• 401(k)with100%companymatchupto4%
• HSA
• Paidparentalleave
• PaidTimeOffandholidays
• Collaborative,innovative,andenjoyableworkenvironment!