Senior Administrative Assistant: Executive Support & Coordination

Carnegie Mellon University; Pittsburgh (Allegheny County); On-site; USD 28,000 - 39,000; Full time

Benefits offered by this job

Comprehensive benefits

Tuition benefits

Paid time off

Life insurance

Bus pass

Family concierge

Fitness center

Job summary

Carnegie Mellon University’s Department of UEIS is seeking a Senior Administrative Assistant to join a dynamic team. You will provide a wide range of administrative support to senior leadership, including liaison duties with university departments and external partners.

The role features calendar management, event coordination, and financial support responsibilities. The ideal candidate brings at least five years of administrative experience, strong communication and organizational skills, and

Qualifications

• High school diploma or GED required.
• Associate's degree preferred.
• At least five years of administrative support and office management experience.
• A combination of education and relevant experience may be considered.

Responsibilities

• Act as liaison with other university departments and external organizations.
• Coordinate calendars for the principal and UEIS senior leadership; prepare materials for meetings.
• Manage routine office functions; ensure staff have supplies and support.
• Serve as primary host for senior visitors; arrange tours and events.
• Schedule and coordinate events; book venues and catering; greet guests.

Skills

Excellent verbal and written comms

Effective interpersonal skills

Strong organization & planning

Education

High school diploma/GED

Associate's degree preferred

Job description

Carnegie Mellon University’s Department of UEIS is seeking a Senior Administrative Assistant to join a dynamic team. You will provide a wide range of administrative support to senior leadership, including liaison duties with university departments and external partners.

The role features calendar management, event coordination, and financial support responsibilities. The ideal candidate brings at least five years of administrative experience, strong communication and organizational skills, and