Administrative Assistant

Northwind Technical Services, LLC; Sabetha (KS); On-site; USD 36,000 - 48,000; Full time

Job summary

NorthWind Technical Services, LLC is seeking an Administrative Assistant to be the heartbeat of our office operations. This role goes beyond a desk job, supporting travel, finance and fleet needs while ensuring seamless daily operations.

You will engage with colleagues across locations, coordinate events, and maintain office systems with attention to detail. An Associate's Degree or 3–5 years of hands-on experience is preferred, with strong MS Office and QuickBooks aptitude.

Qualifications

• Associate's Degree in Business or related field or 3–5 years of hands-on administrative experience.
• Excellent written and verbal communication skills.
• Proficiency in MS Office Suite including Teams, Word, Excel, PowerPoint and Outlook.
• Ability to learn QuickBooks and basic accounting principles.

Responsibilities

• Be the first impression of NorthWind; manage calls, welcome visitors and maintain flow of communication.
• Coordinate national and international travel with the admin team across locations.
• Assist with accounts payable, credit card management and customer payments.
• Oversee fleet management: vehicle checkouts, maintenance and DOT compliance.
• Plan company events such as holiday party and company picnic; coordinate Lunch & Learn meals.
• Maintain office supplies, equipment, mail, uniforms and related tasks.

Skills

Attention to detail

Communication skills

Customer service

Time management

Education

Associate's Degree in Business or related field

Tools

MS Office

Teams

Word

Excel

PowerPoint

Outlook

QuickBooks

Job description

Are you the professional others rely on when precision, planning and seamless execution are required? Do you thrive in a fast-paced environment where no two days look the same? If you are nodding your head, we want to hear from you.

At NorthWind, we innovate, work smart and take care of our people. We're looking for a sharp, motivated Administrative Assistant to be the heartbeat of our office operations. This isn't just a desk job. You will be a key player in keeping our entire team running smoothly.

What You Will Do

As the ultimate problem-solver and go-to person in the office your duties will include:

• Being the first impression of NorthWind: manage incoming calls, welcome visitors and keep communication flowing.
• Travel Coordinator: collaborate with employees and admin in other locations to book national and international travel.
• Financial: assist with accounts payable, credit card management and customer payments.
• Manage our fleet: oversee NorthWind vehicles checkout, maintenance and DOT compliance.
• Plan company events: get creative with annual events such the holiday party and company picnic and the meals for monthly Lunch & Learn days.
• Keep the office humming: manage office supplies, equipment, mail, uniforms and more!

Knowledge and Skill Requirements

• Excellent written and verbal communication skills
• Obsessive attention to detail (in the best way possible)
• Proficiency in MS Office Suite including Teams, Word, Excel, PowerPoint and Outlook
• Proficiency or ability to learn Quickbooks
• Basic accounting principles
• Minimum of an Associate's Degree in Business or related field OR 3-5 years of hands‑on administrative experience.

The Ideal NorthWind Candidate

We're not just looking for skills. We want people that align with our Core Values and will partner with us to exhibit them internally and externally to our customers, vendors and community. You will fit right in if you:

• Build Relationships rooted in integrity and trust
• Bring a can‑do Work Ethic and drive for professional excellence
• Approach Customer Service with respect, empathy and understanding
• Believe all People have intrinsic value and care for the communities where you live and work
• Have a genuine curiosity for new technology and Innovation

Work Environment

This is an office‑based role with a comfortable, collaborative team environment.

Safety & Compliance

This role requires completion of NorthWind Level 1 Safety Training prior to performing approved activities. Training to be completed with onboarding. We take the safety of our team seriously — because our people are our greatest asset.

NorthWind Technical Services is an equal opportunity employer. Job duties and responsibilities may evolve over time.