Administrative Intern III

City of Carson; Carson (CA); On-site; USD 25,000 - 30,000; Part time

Job summary

City of Carson is seeking an Administrative Intern III to assist with data entry, event coordination and project support in a professional municipal environment. This part-time, non-exempt internship is limited to 960 hours per fiscal year and may require evening or weekend meetings.

The ideal candidate is an organized senior or recent graduate with strong Microsoft Office skills, able to learn new software quickly and communicate effectively with staff and the public.

Qualifications

• Must be enrolled as a senior or graduate student or must have graduated from a 4-year college program within the last six months and have the equivalent of 6 months full-time administrative, para-professional, technical or advanced clerical work experience.
• Strong English, mathematics and research skills; ability to learn and adapt to new software.
• Proficiency in Microsoft Office and related software; able to perform data entry and report preparation.

Responsibilities

• Performs professional administrative duties in support of divisional or departmental operations.
• Performs research, compiles data and prepares reports related to administrative and operational matters.
• Conducts surveys and studies and makes recommendations based on findings.
• Assists with file maintenance, data entry and generates reports using a variety of computer software programs.
• Prepares written correspondence.
• Participates in the preparation and revision of brochures and other administrative materials.
• Works with other professional employees assigned to special work projects.
• Provides information to and consults with staff and the public.
• Operates a variety of office machines, including a personal computer.
• Attends meetings or events in the evening or on weekends.
• May drive to different locations to perform work, site inspections/surveys or attend meetings within and outside the City.
• Performs related duties as required.

Skills

Organized

Detail oriented

Data entry

Event coordination

Project support

MS Office

Education

Senior or graduate student

Job description

This recruitment will remain open until vacancies are filled and may close without notice. Applications will be reviewed weekly. This recruitment may be used to fill current and future vacancies citywide across various departments and divisions.

The City of Carson is now accepting applications for the Administrative Intern III position. We are seeking motivated current college and university seniors, as well as recent college and university graduates, who are eager to gain hands on experience in a professional municipal environment. This opportunity provides valuable exposure to local government, allowing interns to develop practical skills, contribute to meaningful projects, and support City programs and services.

The ideal candidate is:

• Organized and detail oriented.
• Eager to support administrative operations and departmental initiatives.
• Comfortable assisting with data entry, event coordination, and project support.
• Experience using Microsoft Office applications or similar software, with the ability to quickly learn and adapt to new software programs and systems.

Position Information:

This is a part-time position (FLSA: non-exempt), limited to 960 hours per fiscal year. Typical work schedule will vary between the business hours of 7 am to 6 pm, Monday to Thursday.

Required Documents:

• Proof of relevant education (official or unofficial transcripts)
• Proof of current college/grad school enrollment (if applicable)

All required documents must be submitted with the application at the time of submission.

Job Summary:

Under direction, performs professional administrative duties in support of divisional or departmental operations.

(These functions are representative and may not be present in all positions in the class. Management reserves the right to add, modify, change or rescind related duties and work assignments.)

1. Performs research, compiles data and prepares reports related to administrative and operational matters.
2. Conducts surveys and studies and makes recommendations based on findings.
3. Assists with file maintenance, data entry and generates reports using a variety of computer software programs.
4. Prepares written correspondence.
5. Participates in the preparation and revision of brochures and other administrative materials.
6. Works with other professional employees assigned to special work projects.
7. Provides information to and consults with staff and the public.
8. Operates a variety of office machines, including a personal computer.
9. Attends meetings or events in the evening or on weekends.
10. May drive to different locations to perform work, site inspections/surveys or attend meetings within and outside the City.
11. Performs related duties as required.

Education and Experience:

• Must be enrolled in a college or university as a senior or graduate student or must have graduated from a 4-year college program within the last six months and have the equivalent of 6 months full-time administrative, para-professional, technical or advanced clerical work experience.

Knowledge of:

• Modern English usage.
• Mathematics, including statistics.
• Research and analytical methods.
• Personal computers and related software applications.
• Methods of report presentation.

Skill and Ability to:

• Compile, review and evaluate data.
• Communicate effectively orally and in writing.
• Understand and carry out oral and written instructions.
• Learn City organization, operations, policies and objectives.
• Establish and maintain effective working relationships.
• Deal tactfully with the public.

Employee accommodations for physical or mental disabilities will be considered on a case-by-case basis. Positions in this class normally:

• Require vision (which may be corrected) to read small print.
• Perform work which is primarily sedentary.
• Are subject to inside and outside environmental conditions.
• May be required to use personal vehicle in the course of employment.
• May be required to attend periodic evening meetings and/or to travel within and out of City boundaries to attend meetings.
• May be required to work evenings or weekends.

Recruitment Process:

The recruitment will remain open on a continuous basis until all positions are filled. Applications will be evaluated for the depth and breadth of experience, as well as the level and relevance of education. The most qualified candidates will be invited to continue in the selection process, which will include the following components:

• SME review, no weight
• Selection Interview, weighted at 100%

The Human Resources Department reserves the right to adjust, modify, delete and/or change the above exam types and/or weights. Supplemental questionnaires are used to evaluate applicant’s indicated abilities with the ideal candidate profile. The Human Resources Department reserves the right to invite those amongst the highest scoring to the next phase of the recruitment.

NOTE: Applications will be reviewed as they are received, and qualifying candidates will be interviewed and considered for employment on a "first come-first served" basis.

Appointment:

Any offer of employment, or acceptance of an employment offer, is contingent upon passing a pre-employment physical, background check and other required tests. All new employees are required to take a loyalty oath.

Other Information:

The City of Carson is an Equal Opportunity Employer, dedicated to fostering a diverse and inclusive workplace. We believe in the strength that comes from different perspectives and experiences, and we are committed to building a workforce that reflects the vibrant diversity of our community. This commitment is embraced at all levels of our organization, from our management staff to our policymakers. We partner with our staff and community organizations to ensure our policies and practices remain transparent and equitable. As part of this commitment, we regularly publish updated demographic information on our workforce, including data on diversity and pay equity by race and gender.

In accordance with the California Fair Chance Act, the City of Carson will consider all qualified applicants, including those with a criminal history. Applicants are not required to disclose their criminal history or undergo a background check until receiving a conditional job offer. If any concerns arise from a background check, and the conviction is directly related to the role, applicants will have the opportunity to provide context, present mitigating evidence, or dispute the report's accuracy. For more information about the Fair Chance Act, please visit https://calcivilrights.ca.gov/fair-chance-act.

The City of Carson intends to provide reasonable accommodations in accordance with the Americans with Disabilities Act of 1990. If you need a special accommodation during the recruitment process or would like this information in an alternative format, please contact Human Resources at [phone].

IMPORTANT NOTICE: This recruitment is Open.

CURRENT CITY OF CARSON EMPLOYEES:

Please do not use your City of Carson email address as part of this application. You must indicate a personal email address in order to receive communication and/or notices from Human Resources throughout the recruitment process.