Administrative Intern I - Communications

HACLA

Los Angeles (CA)

On-site

USD 34,000 - 48,000

Part time

14 days+

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Benefits offered by this job

Temporary assignment up to 1000 hours

Job summary

Housing Authority of the City of Los Angeles (HACLA) seeks a temporary Research/Analyst Assistant to support departmental policies, procedures, and programs. Assignment: up to 1,000 hours with broad exposure to operations and reporting.

Responsibilities include researching departmental concerns, preparing reports and grant materials, data analysis, policy interpretation, liaison with other departments, and maintaining databases. A California driver’s license is required.

Qualifications

Enrollment or graduation from an accredited college with degree in business/public administration or related field; degree may be in progress.
At least 1 year of experience providing research and analysis assistance.
Experience in social media management, content creation, and digital communications.
Experience in graphic design using Canva.
Experience supporting event coordination including press events.
Experience in video editing for social media and event photography.
Strong written and verbal communication skills for drafting releases and briefing papers.
Experience tracking media coverage and compiling media reports.

Responsibilities

Assist in administration and implementation of departmental policies, procedures, and programs.
Perform research, gather and analyze data, prepare reports and correspondence; assist with grant applications and proposals.
Assist in development and implementation of policies; interpret rules and regulations.
Liaise with other departments and agencies to gather and disseminate information.
Develop and maintain departmental databases, records, and documentation; prepare and file standardized documents.
Perform other related duties as assigned.

Skills

Research and analysis

Social media management

Content creation

Digital communications

Graphic design

Event coordination

Video editing

Written & verbal communication

Education

Associate or Bachelor’s degree in business/public administration

Tools

Canva

Job description

NOTE: This is a temporary assignment, not to exceed 1,000 hours.

Applications are valid for one (1) year from submittal date; thereafter, applicants are encouraged to reapply.

Characteristics of the Class:

Under the general direction of a departmental supervisor, assists in the administration and implementation of departmental policies, procedures, and programs. Incumbent performs research on departmental issues, disseminates information, develops and prepares documents and reports, and performs related professional and clerical duties. This classification is intended to provide the incumbent with broad exposure to organizational operations; thus, specific duties will vary between departments. The employee receives assignments from the supervisor, who defines objectives, priorities, and deadlines, and assists the employee with unusual situations that do not have clear precedents.

Performs research on departmental concerns; gathers and analyzes data; prepares and updates reports and correspondence; assists in the preparation and submission of grant applications, requests for proposals, and related materials.
Assists in the development and implementation of departmental policies and procedures; interprets departmental rules and regulations.
Performs liaison with other departments and agencies to gather and disseminates information.
Develops and maintains departmental databases, records, and documentation; completes, types, copies, and files standardized documents; informs supervisor of policy and procedural activities.
Performs other related duties as assigned.

Minimum Qualifications:

Current enrollment or graduation from an accredited junior college or four years university with an associate or bachelor’s degree in business or public administration or closely related field (degree may be in progress); supplemented by one (1) year of experience in providing research and analysis assistance; or an equivalent combination of training and experience.

Desired Qualifications:

Undergraduate or graduate students in Communications, Public Relations, Journalism, Marketing, or a related field. Experience in social media management, content creation, and digital communications. Experience in graphic design, particularly using Canva for creating social media graphics, flyers, and marketing materials. Experience supporting event coordination, including press events and community-facing activities. Experience in video editing for social media and event photography. Strong written and verbal communication skills for assistance with drafting press releases and briefing papers. Experience tracking media coverage and compiling media reports.

Special Requirements:

Must possess a valid California Class C Driver's License.

Application Process

Applications will be reviewed for relevant experience, education, and/or training. Applications must be detailed and complete for proper evaluation. Resumes may be included but may not be submitted in lieu of application content. Only the most-qualified applicants will be considered and may be invited to the interview and selection process.

Selection Procedure

Applications will be reviewed for relevant experience, education and training. The application must be detailed and complete for proper evaluation.

Hiring Information

All job offers are contingent upon successful completion of a pre-employment evaluation, which includes: a post-offer medical examination (includes drug and alcohol screening), criminal records check, employment history and education verification, and documentation of the right to work in the United States.

Disability Accommodation

Testing Accommodations: If you require an accommodation due to a physical, mental or learning disability, please call (213) 252-5400 or email Recruitment@hacla.org no less than 72 hours prior to testing date for special assistance. Special testing accommodations may be arranged if verification of the disability is provided by a physician, rehabilitation counselor, or other authority.

We are an Equal Opportunity/Affirmative Action Employer.

Candidates who require a reasonable accommodation in any portion of the selection process should state their need in writing when submitting an application.

NOTE: The provisions of this announcement do not constitute an expressed or implied contract and any provisions contained in this announcement may be modified or revoked without notice.

Pursuant to the Housing Authority of the City of Los Angeles' Conflict of Interest Policy, new and existing employees are required to refrain from participating in activities, employment or enterprises, which are in conflict with public interest and/or with his or her duties as an employee of the Authority. A copy of the Conflict of Interest Policy may be obtained by visiting our website at:

http://www.hacla.org/Portals/0/Attachments/Others/ConflictofInterestPolicy.pdf

Please call NeoGov Toll-Free Applicant Support telephone line (855) 524-5627 if you forget your password, have application login problems or get an error message during the application process.

HACLA Benefits

*Short-Term Disability/Long-Term Disability/Mandatory Life:*Pension Plan:*General Leave/Holidays/PTO:*Additional Optional Benefits:

*Temporary Casual/Per-Diem employee are eligible to enroll/receive the following benefits:Note: Temporary casual/per-diem employees are able to work up to 40 hours per week as necessary.

Medical/Dental/Vision Plan:
HACLA will provide up to 100% of the CalPERS medical premium rate for Los Angeles, San Bernardino & Ventura Counties Kaiser rates for employee only, employee + one dependent, and employee + multiple dependents as applicable
HACLA will provide 100% of basic Dental HMO rates for employee only, employee + one dependent, and employee + multiple dependents as applicable
HACLA will provide 100% basic Vision coverage for employee only, employee + one dependent, and employee + multiple dependents as applicable
$250 OPT OUT payment is available for employees with a qualifying health plan outside of the employer network.
Employees have the option to choose additional optional insurance such as Dental PPO, Custom Vision, additional medical coverage, and voluntary additional life insurance.
HACLA will provide 100% of STD/LTD/Mandatory Life premiums for all eligible employees to maintain the IRS 125 Plan
HACLA retirement plan is the Public Employees' Retirement System (PERS). Vesting is five (5) years.
For Classic members, the pension formula is 2.7% at 55 with members contributing 8% of their wages towards their retirement.
For PEPRA members, the pension formula is 2% at 62, with members contributing 7.75% of their wages towards their retirement.
CalPERS will make the determination regarding the type of membership for which the eligible employee will qualify.
Annual leave accruals vary, depending upon the type of job/position (membership in employee organizational group) and years of service. Length of service increases accrual rates by employee organizational group when service requirements are met.
Newly Hired Annual Accruals:

At-Will/Non-Represented accrual per pay period 5.23 hours (17 days annually)
Council of Housing Professionals-Management accrual per pay period 4.15 hours (14 days annually)
Council of Housing Professionals-Administration accrual per pay period 6.78 hours (22 days annually)
Service Employees International Union (Local 721) accrual per pay period 6.78 hours (22 days annually)
Los Angeles County Building and Construction Trades Council accrual per pay period 5.23 hours (17 days annually)
American Federation of State, County and Municipal Employees accrual per pay period 6.78 hours (22 days annually)

14 Observed Holidays:

New Year's Eve; New Years Day; Martin Luther King Jr's Birthday; President's Day; Cesar Chavez Day; Memorial Day; Juneteenth; Independence Day; Labor Day; Veteran's Day; Thanksgiving Day; Day After Thanksgiving; Christmas Eve, and Christmas Day.

12 Floating Holiday hours annually
Opportunity to earn up to 160 hours of Paid Time Off (PTO) for eligible exempt employees as comp time per calendar year. Employees may cash out up to 160 hours of accrued and unused PTO annually.
Pre-Tax Deferred Compensation 457 Plan
Group term life insurance
Flexible Spending Account Options
Tuition Reimbursement Program
Employee Assistance Program
Flexible Work Schedules
Partial Telework Program
Kaiser Medical Insurance - 50% employer covered medical through Kaiser Permanente if working 30 hours or more per week.
Paid Sick Time - At least 40 hours or 5 days of sick leave after 90 days of employment.
Eligible casual employees may enter as Classic or PEPRA members if qualifying requirements are met.
Per-Diem employees are not eligible for the Public Employee Retirement System (PERS).
Availability of benefits are dependent upon employment eligibility status with HACLA*

Are you currently enrolled or have you graduated from an accredited junior college or four year university with a major in Communications, Public Relations, Journalism, Marketing, or a related field (degree may be in progress)?

Do you have one year of experience in providing research and analysis assistance?

Do you have experience in social media management, content creation, or digital communications?

Do you have experience with graphic design, particularly using Canva for creating social media graphics, flyers, and marketing materials?

Do you have experience in tracking media coverage and compiling media reports?

Do you have experience in video editing for social media and event photography?