Administrative II

Alcorn State University; Lorman (MS); On-site; USD 32,000 - 46,000; Full time

Job summary

Alcorn State University seeks an Administrative Assistant II to support the Director and department operations. The role involves reception, scheduling, and travel coordination, plus project support through data gathering and report preparation.

You will act as the department's communications hub, manage inventories, handle purchases, and assist with employment processes while aiding financial record maintenance and confidentiality of information.

Qualifications

• Knowledge of database applications, web content management, and administrative business systems.
• Records maintenance skills.
• Organizing and coordinating skills.
• Keyboarding and reception skills.
• Ability to communicate effectively, both orally and in writing.
• Ability to operate and troubleshoot electronic office equipment, computers, and peripherals.
• Ability to maintain departmental financial records and accounts and prepare financial reports as required.
• Ability to maintain confidentiality of records and information.

Responsibilities

• Serves as administrative assistant to the Director or supervisor.
• Provides or oversees reception services, scheduling appointments, meetings, and travel.
• Coordinates projects and assists in the completion of reports by researching and gathering required information and preparing reports.
• Serves as the communication hub of the department by communicating information from the supervisor to others, collecting and organizing information.
• Obtains equipment, services and supplies needed by the department by maintaining an inventory of office supplies, purchasing equipment and supplies.
• Assists with employment processes to varying degrees.
• Supports the administrative business functions of the department.
• Assists the supervisor to varying degrees in maintaining financial control of departmental accounts by reconciling purchases, tracking expenditures, and maintaining internal records of expenditures.
• Other related duties, as assigned

Skills

Database applications

Web content management

Records maintenance

Organizing skills

Reception skills

Communication skills

Office equipment operation

Financial recordkeeping

Confidentiality

Education

High school diploma or GED

Job description

Job Title

Administrative Assistant II

Essential Job Functions

• Serves as administrative assistant to the Director or othersupervisor
• Provides or oversees reception services, schedulingappointments, meetings, and travel
• Coordinates projects and assists in the completion of reportsby researching and gathering required information and preparingreports
• Serves as the communication hub of the department bycommunicating information from the supervisor to others, collectingand organizing information
• Obtains equipment, services and supplies needed by thedepartment by maintaining an inventory of office supplies,purchasing equipment and supplies
• Assists with employment processes to varying degrees
• Supports the administrative business functions of thedepartment
• Assists the supervisor to varying degrees in maintainingfinancial control of departmental accounts by reconcilingpurchases, tracking expenditures, and maintaining internal recordsof expenditures
• Other related duties, as assigned

Qualifications

Minimum Education

High school diploma or GED
Completed degree(s) from an accredited institution that are abovethe minimum education requirement may be substituted for experienceon a year for year basis

Minimum Experience

Three (3) year of increasinglyresponsible clerical, secretarial and office administrative supportexperience, including two (2) years of experience at a levelcomparable to an Administrative Assistant I

Licenses/Certifications

N/A

Knowledge Skills and Abilities

Knowledge of database applications, web content management, andadministrative business systems
Records maintenance skills
Organizing and coordinating skills
Keyboarding and Reception skills
Ability to communicate effectively, both orally and inwriting
Ability to operate and troubleshoot electronic office equipment,computers, and peripherals
Ability to maintain departmental financial records and accounts andprepare financial reports as required
Ability to maintain confidentiality of records andinformation