Administrative/Human Resources Office Assistant

Support Services of Virginia Inc.; Virginia Beach (VA); On-site; USD 18,000 - 26,000; Full time

Benefits offered by this job

Health plan options (including HSA)

Life insurance

Dental insurance

Employee Assistance Program (EAP)

Paid vacation, holidays, time off, and

Employee Referral Incentive Program &

Retention bonuses

Job summary

Support Services of Virginia is seeking an Administrative/Human Resources Office Assistant to provide day-to-day support at our regional office in Virginia Beach. You will handle confidential information, manage records, and use Microsoft Office to keep operations running smoothly.

You will work with regional staff and the Regional HR Coordinator, providing coverage when needed and assisting with onboarding, scheduling, and office logistics.

Qualifications

• Pass criminal and background checks as required.
• Complete tuberculosis screening with a clean result.
• Hold a valid driver’s license and vehicle insurance.
• First Aid/CPR Trainer certification (training provided).
• Demonstrate strong communication skills and tact.
• Maintain organization and effective time management.
• Have a high school diploma or equivalent.
• Work independently and accept constructive feedback.
• Handle confidential information with discretion.
• Promote Positive Practices within the team.
• Complete all required SSVA training and basic computer skills.

Responsibilities

• Maintain and organize office files, documents, and records while ensuring confidentiality.
• Respond to calls, emails, and inquiries, directing them to staff as needed.
• Arrange meetings, appointments, and office events.
• Monitor office supplies and maintain inventory.
• Support onboarding of new employees and related HR tasks.
• Provide backup coverage for the Regional HR Coordinator as needed.

Skills

Background checks

TB screening

Driver's license

Communication skills

Organizational skills

Time management

First Aid/CPR

Confidentiality

Education

High school diploma or equivalent

Job description

Administrative/Human Resources Office Assistant

Full Time Hampton Roads, Virginia Beach, VA, US

Salary Range: $16.00 To $16.00 Hourly

Be Part of a Team That Makes a Difference!

At Support Services of Virginia (SSVA), our work is centered on supporting individuals with developmental disabilities and helping them achieve success in their lives. We're looking for a dependable and organized Administrative/Human Resources Office Assistant who wants to contribute to that mission while supporting the daily operations of our regional office.

If you enjoy administrative work, working with people, and helping a team stay organized, we'd love to hear from you!

About the Position

The Administrative/Human Resources Office Assistant provides day-to-day administrative support to help ensure the regional office operates efficiently. This role involves handling confidential information, maintaining organized records, using Microsoft Office applications, and assisting with various office and human resources functions.

You will work closely with regional staff and the Regional Human Resources Coordinator, to whom this position reports directly. You will also provide coverage for the Regional Human Resources Coordinator when needed.

Key Responsibilities

• Maintain and organize office files, documents, and records while ensuring confidentiality
• Respond to incoming phone calls, emails, and inquiries, directing them to the appropriate staff when necessary
• Arrange meetings, appointments, and office events
• Monitor office supplies and maintain inventory
• Support administrative tasks related to the onboarding of new employees
• Provide backup coverage for the Regional Human Resources Coordinator as needed

Qualifications and Requirements

• Be able to pass required criminal and background checks
• Obtain a clear tuberculosis screening
• Have a valid driver's license and vehicle insurance
• Obtain First Aid/CPR Trainer certification (training will be provided)
• Demonstrate positive and effective communication skills
• Have strong organizational and time management abilities
• Possess a high school diploma, GED, or equivalent
• Be comfortable working independently and receiving constructive feedback
• Handle confidential and sensitive matters with tact and understanding
• Promote a supportive environment through Positive Practices
• Complete all required Support Services of Virginia training
• Have basic computer proficiency and math skills

Compensation

$16.00 per hour

Employee Benefits

• Three medical plan options, including a Health Savings Account (HSA) option
• Life insurance coverage
• Dental insurance for eligible employees
• Employee Assistance Program (EAP)
• Paid vacation, holidays, time off, and training
• Employee Referral Incentive Program and Retention Bonuses

Support Services of Virginia is an Equal Opportunity Employer and actively encourages diversity in our workforce.