Administrative & HR Supervisor - Payroll, Budgets & Reports

Atlantic Aviation FBO Services, Inc.; Aspen (CO); On-site; USD 65,000 - 95,000; Full time

Job summary

Atlantic Aviation FBO Services, Inc. is seeking an Administrative Supervisor in Aspen, CO to oversee office administration, accounting, and HR tasks. You will work closely with the General Manager to ensure financial accuracy and compliant HR processes.

Key duties include payroll administration, accounts payable, budget support, and open enrollment coordination, with a focus on professionalism and customer service in a fast-paced aviation environment.

Qualifications

• Minimum three (3) years experience in administrative/HR office environment.
• High school diploma or equivalent; Associates Degree or some college experience preferred but not required.
• Minimum of 18 years of age.
• Previous customer service experience.
• Excellent communication skills, both written and oral. Good organizational skills.
• Must maintain a valid state driver's license.
• Proficiency in use of MS Office applications including Word, Excel and Outlook.

Responsibilities

• Represent Atlantic Aviation in a professional and positive manner.
• Apply the principles of the Atlantic Attitude at all times.
• Interact with customers, vendors, and Atlantic Aviation employees in a professional and courteous manner.
• Communicate work progress and significant issues with the Operations Manager or General Manager.
• Complete daily general accounting and prepare bank deposits.
• Assist General Manager in preparing reports for revenue analysis.
• Collect and maintain payroll data for employees and create payroll spreadsheets.
• Distribute paychecks to employees.
• Assist employees with questions on paychecks or benefits, referring them to corporate as needed.
• Act as the Human Resources Coordinator for facilities without an HRC.
• Conduct new hire orientation relating to benefits and new hire paperwork.
• Assist with annual open enrollment benefits process as directed by corporate HR.
• Maintain copies of personnel and benefits files.
• Maintain attendance records and overtime hours analysis.
• Review monthly recurring charges with General Manager and prepare related reports.
• Review Accounts payable and fuel details for GM approval.
• Verify accuracy of gallons sold vs fuel tickets entered.
• Create manual invoices as needed.
• Monitor Auto gas and Diesel sales and prepare report for GM.
• Prepare Sales tax returns.
• Prepare quarterly hangar analysis reflecting fuel gallons sold.
• Assist GM with preparing the annual budget.
• Create and assist with month end reports for corporate office/Regional Controller.
• Supervise Accounts payable personnel and other general office duties.
• Prepare special reports and analyses for projects.

Skills

Administrative experience

HR experience

Customer service

Communication skills

Driver's license

Basic math skills

MS Office (Word/Outlook/Excel)

Education

High school diploma

Associates degree preferred

Tools

MS Office

Job description

Atlantic Aviation FBO Services, Inc. is seeking an Administrative Supervisor in Aspen, CO to oversee office administration, accounting, and HR tasks. You will work closely with the General Manager to ensure financial accuracy and compliant HR processes.

Key duties include payroll administration, accounts payable, budget support, and open enrollment coordination, with a focus on professionalism and customer service in a fast-paced aviation environment.