Administrative Generalist Coordinator, Utilities

Indiana University; Bloomington (IN); Presencial; USD 24.000 - 34.000; Jornada completa

Ventajas ofrecidas por este puesto de trabajo

Medical and dental insurance

Health savings account contributions

Base retirement plan

Descripción de la vacante

Indiana University in Bloomington is seeking an administrative generalist to evaluate and improve office workflows, organize documents, and support daily operations. You will oversee mail, purchasing, and budget controls while assisting with basic payroll preparation and staff coordination.

The role emphasizes confidentiality, strong communication, and the ability to lead small teams and handle multiple priorities in a campus office setting.

Formación

• Proven ability to communicate clearly in writing and speech.
• Ability to organize, file, and manage multiple tasks efficiently.
• Maintain confidentiality and demonstrate good judgment.

Responsabilidades

• Evaluate office procedures and implement improvements to workflow.
• Organize office operations including document creation, payroll prep, and correspondence.
• Oversee mail processing and routing; handle incoming/outgoing mail.
• Procure and manage office supplies and equipment; monitor budgetary expenses.

Conocimientos

Written communication

Verbal communication

Interpersonal skills

Organizational skills

Confidentiality

Judgment/Decision making

Professionalism

Time management

People leadership

Educación

High school diploma or GED

Descripción del empleo

Department

FACILITY OPERATIONS-IUB (BL-PHYP-IUBLA)

Department Information

Capital Planning and Facilities (CPF) works to ensure that Indiana University (IU) campuses are beautiful, functional, and sustainable supporting excellence in teaching, learning, research, and community engagement across the entire university. A unit within CPF, Facility Operations maintains our physical campus to support research, teaching, and learning at Indiana University Bloomington. As a unit of Capital Planning and Facilities, Facility Operations provides wide-ranging services all with the goal of creating a beautiful, well-functioning campus.

Job Summary

• Evaluates office production, revises procedures, or devises newforms to improve efficiency of workflow.
• Organizes office operations and procedures, such as creatingWord or Excel files, bookkeeping, and preparation of payrolls, flowof correspondence, filing, requisition of supplies, and otheroffice services.
• Oversees opening, sorting, and routing of incoming mail,answers correspondence and prepares outgoing mail.
• Purchases and maintains office supplies and equipment, as wellas budget expense control.
• May be part of a team to select and train other staff andallocate tasks and assignments to lower-level appointed staff andmonitor their performance.
• May assist with administrative needs related to the dailyoperations, planning, and implementation of various or multiplestudent services or department initiatives.
• May work on office projects engaging others to collaborate andaccountable to see through completion.
• May perform other duties related to maintaining an internalwebsite and/or working with social media.

Qualifications

Combinations of related education and experience may be considered. Education beyond the minimum required may be substituted for work experience. Work experience beyond the minimum required may be substituted for education.

EDUCATION

Required

• High school diploma or equivalent (such as HSED or GED.)

WORK EXPERIENCE

Required

• 4 years of relevant experience.

SKILLS

Required

• Proficient written and verbal communication skills.
• Effective interpersonal skills.
• Excellent organizational skills.
• Demonstrates ability to maintain confidential information.
• Demonstrates excellent judgment and decision makingskills.
• Maintains a high degree of professionalism.
• Ability to simultaneously handle multiple priorities.
• Demonstrates time management and priority setting skills.
• Ability to lead/manage others.

Working Conditions / Demands

This role requires the ability to effectively communicate and tooperate a computer and other standard office productivityequipment. The position involves sedentary work as well as periodsof time moving around an office environment and the campus. Theperson in this role must be able to perform the essential functionswith or without an accommodation.

Work Location

Bloomington, Indiana

This is a in-person position.

Advertised Salary

$21.01 per hour

Benefits Overview

For full-time staff employees, Indiana University offers a widearray of benefits including:

• Comprehensive medical and dental insurance
• Health savings account with generous IU contributions
• Healthcare and dependent care flexible spending accounts
• Basic group life insurance paid by IU
• Voluntary supplemental life, long-term disability, criticalillness, and supplemental accidental death & dismembermentinsurance
• Base retirement plan with generous IU contributions, subject tovesting
• Voluntary supplemental retirement plan options
• Tuition subsidy for employees and family members taking IUcourses
• 10 paid holidays plus a paid winter break each year
• Generous paid time off plans
• Paid leave for new parents and IU-sponsored volunteerevents
• Employee assistance program (EAP)

Learn more about our benefits by reviewing the IUBenefit Programs Brochure.

Job Classification

Career Level: Mastery

FLSA: Nonexempt

Job Function: General Administration

Job Family: Administrative Generalist

Click here to learn more about Indiana University'sJob Framework.

Equal Employment Opportunity

Indiana University is an equal opportunity employer and provider ofADA services and prohibits discrimination in hiring. See Indiana University Notice of Non-Discrimination here which includes contact information.

Campus Safety and Security

The Annual Security and Fire Safety Report, containing policystatements, crime and fire statistics for all Indiana Universitycampuses, is available online. You may also request aphysical copy by emailing IU Public Safety at [e-mail] or by visiting IUPD.

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