Administrative Generalist

Alimentiv; United States; Remote; USD 30,000 - 50,000; Full time

Job summary

Alimentiv is seeking an Administrative Generalist (Clinical Project Management) to provide administrative support to the department and Director, ensuring compliance with project and regulatory guidelines while working remotely from Canada.

You will manage paper and electronic documents, schedule meetings, assist with travel arrangements, prepare documents and presentations, maintain tracking databases, and support reception and clerical duties as needed.

Qualifications

• Minimum high school diploma with 1-3 years related experience, or a one-year college advance diploma/degree with on-the-go training and experience.
• Strong attention to detail and proficiency in Microsoft Office suite.
• Experience in a clinical research environment is a plus.

Responsibilities

• Provide administrative support to the department and Director to facilitate efficient operation per guidelines.
• Manage paper and electronic documents: review, track, file, and retrieve.
• Assist with appointment/meeting/travel scheduling, preparation of documents, presentations, and agendas.
• Support reception and general clerical services as needed.
• Maintain document tracking databases and prepare reports.

Skills

Attention to detail

Microsoft Office proficiency

Education

High school diploma or equivalent

1-year college advance diploma/degree in a relevant field

Tools

Microsoft Office

Job description

Job Title: Administrative Generalist (Clinical Project Management)

Job Location: Remote (Canada)

Job Type: Full-time Permanent

Job Salary: $42,000 - $70,000 CAD

Provide administrative support and assistance to the department and/or Director to facilitate efficient operation according to project, corporate, industry and regulatory guidelines and standards. Responsible for the day-to-day management of paper and electronic documents including review, tracking, scanning, filing, and document/file maintenance and retrieval. May need to provide assistance to the department and/or Director for appointment/meeting/travel scheduling, preparation of documents, presentations, correspondence, meeting minutes and/or agendas. May be required to support the Office Coordinators in the monitoring or processing of divisional supplies, equipment, staff absences and/or budget expenses. May be required to provide reception services (phone, e-mail and visitors), general clerical services.

Project Support

• Assist functional group to maintain paper and electronic document management, ensuring all documents are reviewed, entered, tracked and filed in accordance with project, corporate, industry and regulatory guidelines and standards.

• Provide information and/or documents to project teams when requested on a timely basis, facilitating the completion, authorization and/or distribution of project related documents, supplies and/or contracts

• Provide input regarding and contribute to the improvement of ongoing document management processes and systems to facilitate the efficient operation of the department.

Corporate Administrative/Clerical Support

• Provide support and/or activity coordination for divisional support services; address, redirect and/or provide follow up for inquiries (phone, e-mail, correspondence); coordinate visits/meetings; travel, records, document, data and file maintenance.

• Updating and maintaining document tracking databases, preparing reports, and responding to document inquiries.

Qualifications

• Applicants should have a minimum of a high school diploma with one to three years of related experience or a one-year college advance diploma/degree in a relevant field of study with on the go training and experience.

• The successful candidate must exhibit the following skills: Attention to detail and proficiency in Microsoft suite of products.

• Any experience and/or knowledge of working in a clinical research environment is considered an asset.

• *Accommodations for job applicants with disabilities are available upon request

$42,000 - $70,000 a year