Administrative & Front Desk Supervisor

University of Illinois Urbana-Champaign; Urbana (IL); On-site; USD 42,000 - 54,000; Full time

Job summary

The University of Illinois Urbana-Champaign is seeking a capable receptionist and administrative support for OARS and related services. The role involves greeting visitors, managing inquiries, and coordinating scheduling and outreach materials.

The position supports privacy, records, and procurement processes, and includes supervision of student staff at the Turner Student Services Building. Strong organizational and communication skills are essential.

Qualifications

Responsibilities

• Serve as the primary receptionist and administrative contact for OARS, handling routine inquiries in person, by phone, and via the shared email account.
• Welcome individuals seeking OARS assistance, collect limited contact and scheduling information, and promptly refer substantive concerns to the student ombudsperson.
• Manage the OARS appointment calendar; schedule, confirm, and adjust appointments; communicate logistical information; and support follow-up as directed.
• Prepare routine correspondence, resource materials, and meeting or outreach materials for OARS; proofread for accuracy, clarity, grammar, and formatting.
• Maintain administrative and scheduling records to support OARS operations, following privacy, records retention, and information security requirements.
• Make purchases using p-card, t-card, Banner requisitions, iBuy, or other vendor sites; submit contracts for purchases as necessary.

Job description

The University of Illinois Urbana-Champaign is seeking a capable receptionist and administrative support for OARS and related services. The role involves greeting visitors, managing inquiries, and coordinating scheduling and outreach materials.

The position supports privacy, records, and procurement processes, and includes supervision of student staff at the Turner Student Services Building. Strong organizational and communication skills are essential.