Administrative & Front Desk Supervisor

University of Illinois Urbana-Champaign; Urbana (IL); On-site; USD 32,000 - 46,000; Full time

Job summary

University of Illinois Urbana-Champaign seeks a receptionist and administrative support partner for the Office of the Dean of Students (ODOS) and OARS within ODOS. You will handle front desk operations, manage the appointment calendar, and coordinate logistics for outreach and events.

You will greet visitors, route inquiries to the appropriate unit, supervise student workers, and assist with purchases and records in accordance with privacy and university protocols.

Qualifications

• Primary receptionist and administrative support for OARS; handles routine inquiries in person, by phone, and email.
• Manage appointment calendar; schedule, confirm, adjust appointments, and communicate logistics.

Responsibilities

• Coordinate reception coverage for Turner Student Services Building front desk; greet visitors and direct to the right unit.
• Train, supervise, schedule, and evaluate student employees at the front desk.
• Process routine purchases using p-card, t-card, Banner requisitions, or iBuy; reconcile transactions in Emburse.
• Maintain records and assist with office operations, including meetings, minutes, and reports.
• Assist with ODOS-wide administrative, financial, and office support tasks.

Skills

Reception duties

Calendar management

Communication

Staff supervision

Tools

Banner requisitions

iBuy

Emburse

Excel

Job description

University of Illinois Urbana-Champaign seeks a receptionist and administrative support partner for the Office of the Dean of Students (ODOS) and OARS within ODOS. You will handle front desk operations, manage the appointment calendar, and coordinate logistics for outreach and events.

You will greet visitors, route inquiries to the appropriate unit, supervise student workers, and assist with purchases and records in accordance with privacy and university protocols.