Administrative & Fleet Support Specialist

Seattle Parks and Recreation; Seattle (WA); On-site; USD 57,000 - 67,000; Full time

Benefits offered by this job

Vacation time

12 paid holidays

Sick leave

Medical insurance

Dental

Vision

Life insurance

Long-term disability

Job summary

Seattle Parks and Recreation seeks an Administrative Staff Assistant to support the Planning and Capital Development Division’s daily operations, including office management, fleet documentation, procurement, and financial processing. This role requires careful record keeping, strong organizational skills, and punctual communication with vendors and City staff.

You will manage front desk duties, assist with event logistics, process receipts and invoices, and help maintain documentation

Qualifications

• Requires one year of experience in administrative analysis, budget administration or preparation, office management, personnel administration, program administration, as staff assistant, or in a closely related field.
• Bachelor’s degree in business or public administration or equivalent combination.
• Knowledge of office operations, procurement practices and basic facilities coordination.
• Familiarity with fleet documentation, PM scheduling, and inventory procedures.
• Ability to follow established City administrative and financial processes.
• Strong communication, organization, and ability to meet deadlines.
• Ability to move supplies and drive City vehicles as assigned.
• Proficiency with Outlook, Excel, Word, and SharePoint.
• Excellent interpersonal skills and ability to communicate with a diverse workforce.

Responsibilities

• Orders, tracks, and distributes office supplies; maintains records.
• Delivers inter-office mail and materials to desks.
• Submits IT service requests for conference room equipment; monitors progress.
• Updates and maintains documentation and logs in mail room and support areas.
• Maintains office floor plan and coordinates furniture installation.
• Provides front desk reception and customer service by greeting visitors and routing calls.
• Coordinates fleet keys, assigns vehicles, and maintains related records.
• Processes receipts and invoices; routes for approval.
• Note taking at times and maintains meeting records.
• Supports quarterly all-staff events and division functions.

Skills

Office operations

Procurement practices

Fleet documentation

Communication skills

Multitasking

Interpersonal skills

Organization

Education

Bachelor's degree in business or public administration

Tools

Outlook

Excel

Word

SharePoint

Job description

Seattle Parks and Recreation seeks an Administrative Staff Assistant to support the Planning and Capital Development Division’s daily operations, including office management, fleet documentation, procurement, and financial processing. This role requires careful record keeping, strong organizational skills, and punctual communication with vendors and City staff.

You will manage front desk duties, assist with event logistics, process receipts and invoices, and help maintain documentation