Administrative & Finance Coordinator

Ductz Intl.; Tulsa (OK); Hybrid; USD 38,000 - 48,000; Full time

Benefits offered by this job

401(k) with match

Medical insurance

Dental insurance

Vision insurance

Disability insurance

Life insurance

Paid holidays

Paid time off

Job summary

BELFOR is seeking an administrative professional in a field office to handle mail and phone calls and direct inquiries to the appropriate party. You will assist with Accounts Payable, Accounts Receivable, job cost review, and payroll review, using JD Edwards and BCS to manage vendor lists and stay compliant with BELFOR standards.

Strong organizational skills, attention to detail, and the ability to work under time constraints are essential; prior front desk experience is preferred.

Qualifications

• Strong customer service skills and ability to handle multiple inquiries.
• Excellent attention to detail and accuracy in data entry.
• Capable of working under time constraints and meeting deadlines.

Responsibilities

• Maintain an organized workspace and ensure communications reflect BELFOR standards.
• Create new jobs in JD Edwards as required.
• Organize and maintain up-to-date job files for estimator/GM review.
• Use JD Edwards and BCS to maintain vendor lists.
• Ensure compliance with vendor requirements.
• Monthly reconciliation of AP statements.
• Maintain customer files in digital and physical systems.
• Attend BELFOR operations and safety training courses.

Skills

Customer service

Attention to detail

Time management

Front desk coordination

Tools

JD Edwards

BCS

Job description

BELFOR is seeking an administrative professional in a field office to handle mail and phone calls and direct inquiries to the appropriate party. You will assist with Accounts Payable, Accounts Receivable, job cost review, and payroll review, using JD Edwards and BCS to manage vendor lists and stay compliant with BELFOR standards.

Strong organizational skills, attention to detail, and the ability to work under time constraints are essential; prior front desk experience is preferred.