Administrative File Coordinator to Office Manager

Barex; Fairfax (VA); On-site; USD 38,000 - 60,000; Full time

Benefits offered by this job

401(k)

Bonus based on performance

Paid time off

Parental leave

Training & development

Monthly team commission

Career advancement opportunities

Job summary

Barex of DMV Fairfax, Virginia is seeking an Administrative File Coordinator for a full-time, in-office role. You will handle calls, lead intake, CRM data, and project coordination to support restoration and accounting tasks.

Training is provided; a strong emphasis on communication, organization, and accuracy. This entry-level opportunity offers growth toward an Office Manager track and career advancement within Barex.

Qualifications

• Recent graduates and entry-level candidates are encouraged to apply.
• Strong writing and professional communication skills.
• Comfortable working with numbers and performing basic math.
• Working knowledge of Microsoft Outlook, Word, and Excel.
• Pride in producing complete, accurate, and professional work.

Responsibilities

• Answer incoming calls and provide a professional, personable customer experience.
• Receive and process new leads and job referrals.
• Communicate with customers, insurance adjusters, vendors, and project managers.
• Coordinate appointments, crews, and job schedules.
• Enter and maintain accurate information in Copper CRM and other systems.
• Monitor active job files and help move projects through each stage.
• Assist with QuickBooks invoicing, payment tracking, and recordkeeping.
• Create and manage purchase orders and vendor documentation.
• Review field documentation for accuracy and completeness.
• Prepare professional emails, reports, spreadsheets, and correspondence.

Skills

Strong writing

Professional communication

Organizational skills

Attention to detail

Numbers and basic math

Multi-tasking

Tools

QuickBooks

Copper CRM

Microsoft Excel

Microsoft Outlook

Microsoft Word

Job description

Barex of DMV Fairfax, Virginia is seeking an Administrative File Coordinator for a full-time, in-office role. You will handle calls, lead intake, CRM data, and project coordination to support restoration and accounting tasks.

Training is provided; a strong emphasis on communication, organization, and accuracy. This entry-level opportunity offers growth toward an Office Manager track and career advancement within Barex.