Administrative & Facilities Coordinator

Air Combat Effectiveness Consulting; Lexington Park (MD); On-site; USD 55,000 - 85,000; Full time

Benefits offered by this job

401(k)

Health benefits

Paid time off

Job summary

ACE Group in Maryland is seeking a highly organized Administrative and Operational Support professional to streamline division operations, manage security coordination, and maintain accurate records across facilities, security, logistics, and admin workflows.

This role supports evolving responsibilities in finance and agreement management while preparing for greater responsibilities in a TS environment. The position requires multitasking, reliability, and strong communication.

Qualifications

• Must be eligible to obtain and maintain a Top Secret security clearance.
• Experience managing administrative, facilities, personnel-security, and operational support requirements.
• Strong organizational and written/oral communication skills.
• Proficiency with Microsoft Office and digital collaboration platforms.
• Ability to handle sensitive information and maintain accurate records.

Responsibilities

• Manage Government Purchase Card (GPC/P-Card) ordering requirements in accordance with applicable policies and procedures.
• Submit, track, and manage BASICs requests.
• Coordinate Defense Information System for Security (DISS) actions, including personnel-security and visit requests.
• Manage division seating assignments, workspace requirements, and related coordination.
• Serve as the division point of contact (POC) for facilities, infrastructure, maintenance, and service requests.
• Maintain division shared calendars, digital collaboration workspaces, rosters, and contact directories.
• Serve as the POC for shipping, receiving, and package accountability.
• Coordinate and submit division access documentation, including SAARs, onboarding paperwork, access requests, CAC requests, and other required administrative forms.
• Maintain office-supply inventory and coordinate replenishment as needed.
• Maintain laboratory access rosters and coordinate access approvals and updates.
• Support implementation and oversight of laboratory access-control procedures and workspace security protocols.
• Maintain accountability of TS inventory and associated records, as directed.
• Coordinate shared laboratory-space development, including furniture, layouts, infrastructure requirements, and workspace improvements.
• Monitor laboratory workspaces for compliance with established security, safety, and access procedures; elevate issues to appropriate leadership or support offices.
• The following responsibilities are anticipated to transition to this position in the future:
• Maintain financial tracking spreadsheets for direct division funding including spend plans and ROMs.
• Track work agreements, funding-support documentation and associated administrative records.
• Support division and department management on contract actions.
• Coordinate supporting paperwork for agreements and funding actions.

Skills

Organizational skills

Communication skills

Customer service

Record management

Independent worker

Initiative

Learner

Office/division support experience

Security/procurement familiarity

Education

BS/BA degree in Business/Management/Technical/Scientific

AS/AA degree with additional experience

Tools

Microsoft Office

Digital collaboration platforms

Job description

ACE Group in Maryland is seeking a highly organized Administrative and Operational Support professional to streamline division operations, manage security coordination, and maintain accurate records across facilities, security, logistics, and admin workflows.

This role supports evolving responsibilities in finance and agreement management while preparing for greater responsibilities in a TS environment. The position requires multitasking, reliability, and strong communication.