Administrative & Facilities Coordinator

Catalight; Fairfield (CA); On-site; USD 34,440 - 35,817; Part time

Job summary

Catalight is seeking an Administrative Coordinator in Fairfield, CA for part-time in-person work. The role provides administrative support under the Senior Office Manager, including greeting visitors, managing calendars, and handling office supplies with attention to security and PHI handling.

The position emphasizes customer service, team collaboration, and daily operational readiness. The candidate should have a High School diploma or GED, with a preferred Associate degree and 2 years in

Qualifications

• High School diploma or GED required.
• Associate degree preferred.
• 2 years of administrative support experience preferred.
• 1-2 years of customer service experience required.
• Proficiency with Microsoft Office Suite.

Responsibilities

• Greet employees, clients, visitors and contractors and ensure sign-in and badges are worn.
• Provide excellent customer service and handle general inquiries.
• Maintain inventory of office supplies and restock as needed.
• Keep common areas clean and stocked throughout the day.
• Assist with Outlook calendar and meeting room reservations.
• Ensure PHI is removed and shredded daily as required.
• Back up Facilities Administrative team on special projects.
• Open the office each morning and prepare spaces for daily business.
• Assist with processing, receiving and delivering catering orders.
• Conduct monthly safety walk-throughs for the suite.

Skills

Customer service

Administrative support

Calendar management

Office equipment

Education

High School Diploma

Associate degree

Tools

Microsoft Office

Fax machine

Job description

Catalight is seeking an Administrative Coordinator in Fairfield, CA for part-time in-person work. The role provides administrative support under the Senior Office Manager, including greeting visitors, managing calendars, and handling office supplies with attention to security and PHI handling.

The position emphasizes customer service, team collaboration, and daily operational readiness. The candidate should have a High School diploma or GED, with a preferred Associate degree and 2 years in