Dynamic Office & Facilities Administrator

The California Community Foundation (CCF) - Los Angeles, CA; Los Angeles (CA); On-site; USD 45,000 - 65,000; Full time

Benefits offered by this job

Medical, dental, vision insurance

Life and disability insurance

Retirement benefits

Parking or transportation

Job summary

The California Community Foundation (CCF) in Los Angeles is hiring an Office Administrator to support Human Resources and Administration. This role coordinates office operations, facility management, emergency planning and front desk coverage, while handling vendor relations and records management.

Requires a Bachelor’s degree and 3–5 years of administrative experience, with strong communication and organizational skills. A comprehensive benefits package is provided to full‑time staff.

Qualifications

• Experience: 3–5 years of high‑level administrative tasks and projects.
• Bachelor’s degree in a related field required.
• Superior interpersonal, verbal and written communication skills required.
• Discretion and confidentiality in personnel matters.
• Proficiency with Microsoft Office; familiarity with web‑based payroll/time systems and Blackbaud preferred.
• Strong organizational skills and attention to detail; ability to prioritize work.
• Teamwork, initiative and positive presence in an office environment.

Responsibilities

• Coordinates office operations, opening/closing, supplies, and invoicing.
• Liaises with building management for facilities, safety and security.
• Acts as floor warden and coordinates emergency procedures.
• Manages vendor relationships for office services and equipment.
• Maintains off‑site storage, filing systems and electronic records.
• Supports HR and Administration with correspondence, meetings and document processing.
• Back‑ups reception duties and front desk coverage.
• Coordinates special projects across departments.

Skills

Communication

Technology skills

Organizational skills

Teamwork

Education

Bachelor’s degree

Tools

Microsoft Office

Blackbaud

Payroll systems

Job description

The California Community Foundation (CCF) in Los Angeles is hiring an Office Administrator to support Human Resources and Administration. This role coordinates office operations, facility management, emergency planning and front desk coverage, while handling vendor relations and records management.

Requires a Bachelor’s degree and 3–5 years of administrative experience, with strong communication and organizational skills. A comprehensive benefits package is provided to full‑time staff.