Administrative/Executive Assistant 2

eTeam; Irving (TX); On-site; USD 80,000 - 100,000; Full time

Job summary

A leading company is seeking an Administrative/Executive Assistant 2 to provide essential support at their Corporate Headquarters in Irving, TX. The role involves managing schedules, arranging global travel, and facilitating communication between directors and dealers. Ideal candidates should possess strong skills in Microsoft Office, especially Outlook, and excel in a collaborative environment. This is a full-time, onsite position requiring attention to detail and discretion.

Qualifications

• High school diploma required; open to other degrees.
• Proficient in Outlook and Microsoft Office needed.
• Ability to work in a global team and handle confidentiality.

Responsibilities

• Scheduling and managing calendars for executives.
• Arranging travel and accommodations for team meetings.
• Collaborating with internal and external partners.

Skills

Outlook

Team Collaboration

Attention to Detail

Education

High School Diploma

Open to all degrees

Tools

Microsoft Office

SharePoint

Excel

Teams

PowerPoint

Job description

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Job Title: Administrative/Executive Assistant 2
Location: TX-Dallas-Williams Square-Corporate Headquarters
Duration: 12 Months
Monday- Friday, 8-5pm
100% Onsite Role

Position’s Contributions to Work Group:
- Outlook, scheduling
- Global travel
- Dealer interactions and ability to arrange in person meetings with proper accommodations (rooms, food, agendas, team building)

Reason/motivation for request:
- Fill in during leave for another employeeWhy this Role?
- Bridge between directors and dealers, scheduling, face of the group.


Typical Day or Week in the Role
Typical task breakdown:
- Scheduling, Microsoft office products, Outlook heavy, working with external and internal partners, arranging F2F meetings, planning accommodations, arranging global arrangements, knowing how to work in a global team.

Interaction with team:
- Direct interaction with leaders and partners, as well as external dealers

Work environment:
- Collaborative, in office, via teams and in person

Candidate Requirements
Education & Experience Required:
- High school
- Open to all degree’s

Top 3 Skills
- Outlook
- Collaboration of team arrangement, attention to details
- Working in a global team

Additional Technical Skills
(Required)
- Ability to work in Microsoft Office, manage shared calendars

(Desired)
- SharePoint, excel, Teams, PowerPoint, help with designing presentations

Soft Skills
(Required)
- Discretion and confidentiality
- Team collaboration
- Interpersonal and communication skills

(Desired)
- Ability to work independently
- Executive presence

Disqualifiers/Red Flags:
- Not able to multitask, not able to use outlook proficiently
- Poor communication or interpersonal skills
- Weak organizational or time management skills
- Failure to maintain confidentiality.

ET_SM01

Seniority level

• Seniority level

  Mid-Senior level

Employment type

• Employment type

  Contract

Job function

• Job function

  Administrative

• Industries

  Appliances, Electrical, and Electronics Manufacturing and Financial Services

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