Executive Assistant – Remote (Must Reside in DFW Area)

Ignite Human Capital; Fort Worth (TX); Remote; USD 70,000 - 90,000; Full time

Job summary

Ignite Human Capital is looking for a polished Executive Assistant to support two Division Presidents. This remote role requires managing complex priorities, coordinating travel, and creating executive-level documents, making it essential for seamless executive operations. Ideal candidates will have at least three years of experience and advanced Microsoft Office skills, focusing on impeccable organization and communication.

Benefits

Remote opportunity

Temp-to-hire position

Long-term career growth

Qualifications

• Minimum of 3 years of experience supporting senior-level executives.
• Advanced proficiency in Microsoft Office, especially Excel.
• Impeccable organizational skills and sound judgment.

Responsibilities

• Serve as primary liaison for two Division Presidents.
• Coordinate intricate travel itineraries and logistics.
• Prepare and track executive expense reports.

Skills

Organizational Skills

Communication

Problem Solving

Microsoft Office Skills

Job description

Position: Executive Assistant to Division Presidents

Location: Remote (must be located in the Dallas / Fort Worth Area)

Compensation: $70,000 – $90,000

Employment Type: Temp-to-Hire

Position Summary

We’re seeking a highly polished, forward-thinking Executive Assistant to provide high-level support to two Division Presidents. This role is critical to ensuring seamless executive operations and requires someone who is confident managing complex priorities, thrives under pressure, and anticipates needs before they arise.

Key Responsibilities

1. Serve as the primary liaison for two Division Presidents, managing high-volume scheduling and shifting priorities.
2. Coordinate intricate travel itineraries and logistics, including international/domestic flights, accommodations, and ground transportation.
3. Prepare, reconcile, and track executive expense reports with accuracy and timeliness.
4. Develop and edit high-impact PowerPoint presentations and executive-level documents.
5. Collaborate with the on-site Office Assistant to ensure an efficient, well-run office environment.
6. Support onboarding and workstation setup in partnership with facilities and vendors.
7. Proactively handle office vendor relationships and day-to-day operational needs.

Qualifications

• Minimum of 3 years of experience supporting senior-level executives in fast-paced, high-visibility environments.
• Advanced proficiency in Microsoft Excel (including VLOOKUP, pivot tables, and data analysis), along with strong skills in Word and PowerPoint.
• Comfortable using collaboration tools such as Microsoft Teams, Zoom, and SharePoint.
• Impeccable organizational skills, discretion, and sound judgment.
• Excellent written and verbal communication abilities, with a strong focus on follow-through.
• Independent, proactive problem solver with a calm, professional presence.
• Experience with facilities support or vendor coordination is a plus.

Why This Role?

• Remote opportunity for candidates based in the DFW area.
• Be a strategic partner to leadership and play a visible role in daily business operations.
• Temp-to-hire position with long-term career growth.