Administrative / Executive Assistant

Harkcon, Inc.; Washington (District of Columbia); On-site; USD 80,000 - 89,000; Full time

Job summary

A leading consulting firm is seeking an experienced Administrative / Executive Assistant to support its executive teams within the Department of Energy in Washington, DC. The role demands strong organizational and communication skills along with a commitment to outstanding customer service. Ideal candidates will thrive in a fast-paced environment, managing multiple tasks while maintaining a high level of professionalism. This full-time position offers a competitive salary and the opportunity to engage with senior-level officials.

Qualifications

• A bachelor’s degree + 5 years of experience or high school diploma + 9 years of experience.
• Active DOE 'Q' or DoD Top Secret clearance required.
• 2 years of experience in processing and tracking official foreign travel.

Responsibilities

• Provide professional, customer-oriented support to executives.
• Manage multiple executive work calendars and coordinate meeting logistics.
• Prepare briefing materials, reports, and accurate meeting minutes.

Skills

Organizational skills

Time management

Attention to detail

Verbal communication

Written communication

Customer service

Education

Bachelor's degree

High school diploma

Tools

Microsoft Office Suite (Word, Excel, PowerPoint, SharePoint)

Job description

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Base pay range

$80,000.00/yr - $89,000.00/yr

Harkcon, Inc. is seeking an experienced Executive Assistant supporting customers within the Department of Energy (DOE) / National Nuclear Security Administration (NNSA). This position is full-time and requires daily attendance onsite at NNSA Headquarters in in Washington, DC.

• Provide a professional, customer-oriented approach when dealing with the public and senior-level officials within DOE/NNSA, programs, functional offices, and field offices, national laboratories, and plants while consistently exercising tact, diplomacy, and confidentiality.
• Communicate appropriately in fast-paced environment; work closely with executives, staff, and team members.
• Respond enthusiastically to frequent queries for information and provide administrative support in fast-paced, active office environment.
• Coordinate multiple executive work calendars and selection of appropriate meeting venues; manage frequent changes fluidly, ensuring all interested parties are informed.
• Identify and solve problems, follow and prepare procedural guidelines and elevate issues to persons with greater authority, when appropriate; embrace and support a culture of continuous process improvement.
• Prepare briefing materials, reports, and data summaries in preparation for executive meetings.
• Take notes and create accurate meeting minutes and reports for executive meetings.
• Collect, consolidate, and edit reports from program offices for presentation to executives.
• Process and track classified and unclassified correspondence using online electronics routing software.
• Review policies and correspondence for actions required of executives.
• Edit and produce final copy of formal correspondence, correspondence summaries, briefings, reports, and a wide variety of other analytical, process flow, financial spreadsheet, narrative, tabular and statistical documents.
• Review documents for Director’s signature, coordination or concurrence for accuracy and completeness, conformance with procedural requirements and guidelines.
• Process travel authorizations, book official travel, and prepare travel vouchers for executives
• Process foreign travel clearance and logistics, ensuring travelers comply with current requirements for official foreign travel.
• Guide and coach federal employees and team mates on standard policies and directives.
• Process, track, and disseminate organizational policies and mandates across large, geographically dispersed federal workforce.
  
  

Minimum Requirements

• A bachelor’s degree + 5 years of experience or high school diploma + 9 years of experience
• Active DOE “Q” or DoD Top Secret clearance
• Strong organizational, time management, and attention to detail skills
• Excellent verbal and written communication skills
• 2 years of experience in processing and tracking official foreign travel
• Strong Microsoft Office Suite experience to include Word, Excel, PowerPoint, and SharePoint
• Demonstrated zeal and enthusiasm for compassionate customer service and a strong sense of duty
  
  

Desired Knowledge, Skills & Abilities

• 3-6 years of demonstrated foreign travel processing experience
• 5-8 years of experience working in a front-office or office management position
• Knowledge of the organization and function of the NNSA
  
  

Harkcon, Inc. is an is an Equal Opportunity-Affirmative Action Employer – Minority / Female / Disability / Veteran / Gender Identity / Sexual Orientation / Age

Seniority level

• Seniority level

  Not Applicable

Employment type

• Employment type

  Full-time

Job function

• Job function

  Administrative

• Industries

  Business Consulting and Services

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